Overview
ANNOUNCEMENT FOR TEMPORARY JOB OPENING
Facilities Management Assistant, G-3
Administration and Operations Division
AS Subdivision
Deadline Announcement Expected date Duration of Duty
for application number for entry on duty appointment Station
7 June 2026 26/TJO9/A&O As soon as 6 months with Bonn, Germany
possible possibility of extension
23:59 hrs CET
Publication date: 21 May 2026, Post number: 30522121, Funding: PSC 62ZRB/16809
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The UNFCCC secretariat supports the Convention, its
Kyoto Protocol and the Paris Agreement through a range of activities, including substantive and
organizational support to meetings of the Parties and the implementation of commitments. It is a
dynamic organization working in a politically challenging environment to help resolve one of the
defining environmental issues of our time.
Where you will be working
This post is located in the General Services team in the Procurement, Travel and General Services
unit of the Administration and Operations division. The General Services team is accountable for a
working environment that is productive, healthy, safe, and environmentally and socially sustainable. It
ensures the provision of adequate office space, building infrastructure and facilities, non-ICT property
and supplies, mail circulation, local transportation and related common UN Bonn issues.
Under the direct supervision of the Associate General Services Officer, the incumbent is responsible
for:
• Expendable property (EP) management
• General Services databases, statistics and reports
• Provision, together with other team members, of mail and local transportation services
You will have the following main responsibilities:
1. Manages the secretariat’s expendable property:
- Stores, distributes and disposes of standard and special expendable property items, such as
office supplies, copy paper and other supplies for common areas, minor office equipment;
- Controls stocks of expendable property; determines needs for replenishment of stocks at all
office sites based on past usage and anticipated future demands;
- Follows up on delivery of expendable property and its receipt by the UN Common Services
Unit (CSU); may follow up on delivery and receipt of the secretariat’s non-expendable supplies.
- Receives, clarifies requests for special office supplies and minor equipment;
- Initiates requisition process for procurement of expendable items, liaises with suppliers for
regular and special deliveries;
- Performs on-going and periodic physical inventories of such expendables;
- Proposes, develops and implements improvements in procedures to automate and expedite
processing of inventory.
2. Maintains databases, produces statistics and reports on General Services performance:
- Maintains files, records and enters data for inventory and monitoring of consumption of
expendable property; generates periodic reports;
- Collects data and generates periodic reports on a wide range of other General Services
activities, such as on office moves, work orders, usage of regular shuttle services;
- Designs and develops spread sheet reports using various software in accordance with
instructions received from team leader;
- Assists in identifying, improving/designing and introducing software to support and automate
tasks of the General Services team.
3. Provides primary assistance and replacement for a range of local transportation and mail services
as well as management of non-expendable property, in collaboration with the responsible team
members, including for:
- Transportation of staff, visitors, mail and goods;
- Delivery, storage and distribution of non-expendable property; its assignment, issuance to and
recovery from the staff of the UNFCCC secretariat; arrangements in offices and common
areas;
- Internal distribution of mail on a set schedule within the office premises, ensuring delivery and
pick up of urgent mail and other documents directly between offices.
4. Provides back-up for the provision of a range of local transportation, mail and communications
services as well as space and facility management, in the absence of other team members, including:
- Coordinates driver requests and schedules, including outsourced shuttle services,
maintaining the official vehicles in the best possible shape;
- Processes mail by sorting and routing incoming mail, courier items, e-mails and faxes; and by
sorting, logging and dispatching outgoing mail, courier items and diplomatic pouch;
- Monitors and acts upon and/or relaying space and facility management work order requests
and following up with CSU as appropriate.
5. Performs any other job-related activity required to achieve the goals and objectives of the
team, the unit, the subdivision, division or the secretariat.
Competencies
Applying Professional Expertise: Demonstrates expertise of subject matter and the transferable
skills required for the function. Shows the capacity to apply knowledge to deliver results based on
acquired background and experience. Seeks opportunities to apply own technical skills across related
disciplines. Keeps abreast of new developments and technologies in the field of expertise. Actively
seeks to expand the existing level of job knowledge and expertise.
Being Responsive to Clients and Partners: Fosters a good rapport and seeks regular feedback
from internal and external clients and partners. Regularly consults with clients understand and
respond to changes they encounter. Takes action to resolve conflicts with individuals and groups
within and outside the organization to achieve win-win solutions. Works across organizational
boundaries and overcomes obstacles to enhance cooperation. Establishes networks and leverages
partnerships to achieve results.
Working with Teams: Builds relationships of trust and exchange with colleagues. Works
collaboratively with colleagues to achieve results and respects the needs of the team. Recognizes
opportunities to enhance team effectiveness and results by tapping into diverse backgrounds, skills
and experience. Supports and acts in accordance with team decisions, even when such decisions
differ from own position. Encourages the participation of all members of the team regardless of their
cultural background, nationality, gender or sexual orientation. Shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
Education
Completion of secondary education. We welcome applications from individuals who hold a first-level
university degree, such as a Bachelor's degree or equivalent, and in which case the relevant work
experience is not required for the role.
Experience
At least three (2) years relevant working experience, including in office support functions. Work
experience in an international organization is highly desirable. Working experience in the logistics
field is an asset.
Languages
Fluency in English written and spoken. Working knowledge of German and/or of another UN
language is an asset.
Selection process
Evaluation of qualified candidates may include an assessment exercise which may be followed by an
interview.
How to apply
Candidates whose qualifications and experience match what we are looking for should use the online
application system available at http://unfccc.int/secretariat/employment/recruitment
Please note
1. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff
Rules. It is open to citizens of the European Union (EU) member states or holders of residence
and a valid permit to reside and work in Germany, without restrictions, is required. All staff in the
General Service and related categories shall be recruited in the country or within commuting
distance of each office, irrespective of their nationality and of the length of time they may have
been in the country. All travel costs related to the interview and relocation incurred to take up an
appointment at the duty station in Bonn are at the expense of the applicant.
2. UNFCCC staff members with a fixed term appointment can apply for this temporary opportunity
under the modality of Temporary Assignment. Please note that the Director of the Division in which
the selected candidate works has the discretion to determine whether or not the staff member can
be released for a temporary assignment, taking into account operational requirements. For this
reason, the selected candidate will have to present a written agreement to the staff member’s
release.
3. We will confirm receipt of your application. However, only candidates under serious consideration
and contacted for an interview will receive notice of the final outcome of the selection process.
4. Indicative net monthly salary: Euro 3,584 plus other UN benefits as indicated in the link below:
https://unfccc.int/secretariat/employment/conditions-of-employment.html
UNFCCC is committed to diversity and inclusion within its workforce, and encourages candidates,
irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities
to apply.