Batch of 4 positioin: Administrative Associate, G-6, TA (6 months), Bunia, Beni, Butenbo, DR of the Congo-WCAR

How can you make a difference?

Under the supervision and guidance of the Administration and Finance Specialist (P-3)/Operation Specialist, the Administrative Associate is responsible for executing a broad variety of procedural and specialized administrative support tasks for UNICEF’s Ebola response in Bunia.

The incumbent will provide operational, administrative, budget monitoring, procurement, travel, logistics, workflow and records management support, requiring in-depth knowledge of UNICEF administrative procedures, processes and policies.

The role will help ensure timely, efficient, and compliant administrative support to enable rapid implementation of emergency response activities.

MAJOR DUTIES AND RESPONSIBILITIES

• Monitor budgets and expenditures, ensuring compliance with UNICEF rules and regulations, and keeping the supervisor informed of required actions.
• Support budget preparation, revisions, monitoring, and financial closure activities.
• Maintain records, trackers, and control systems for budget and administrative monitoring.
• Process transactions in VISION related to grants, travel, procurement, and invoices.
• Ensure timely and accurate data for work planning, monitoring, and reporting.
• Conduct basic research and analysis of administrative data to support decision-making.
• Monitor implementation of activities against plans and deadlines, recommending improvements where needed.
• Support processing of contracts (consultants, SSAs, PCAs) in line with UNICEF procedures.
• Maintain vendor lists, consultant rosters, and administrative records.
• Manage correspondence, workflow, and information flow within the team.
• Maintain filing systems (electronic and physical).
• Organize meetings, prepare agendas, and take minutes.
• Support logistics for training, workshops, and missions.
• Prepare and share background materials for meetings and events.
• Provide travel support including bookings, entitlements, and documentation.
• Liaise with travel focal points and service providers.
• Maintain travel records and monitor travel-related expenditures.
• Process invoices and follow up on approvals and payments.
• Support management of office supplies, inventory, and equipment.
• Assist in physical inventory and asset management.
• Maintain attendance tracking systems where required.
• Perform any other administrative tasks required to support emergency operations.

Minimum requirements

Other Skills

• Good knowledge of administrative procedures and office management practices.
• Strong organizational and prioritization skills.
• Ability to work in a fast-paced emergency environment.
• Strong interpersonal and communication skills.
• High level of integrity, confidentiality, and professionalism.
• Experience in humanitarian, emergency, public health emergency, community engagement, or field coordination settings is considered an asset.
• Experience supporting outbreak or emergency response activities, such as Ebola, cholera, measles, mpox, displacement, or other public health or humanitarian emergencies, is considered an asset.
• Experience working with government counterparts, local authorities, community structures, UN agencies, coordination mechanisms, and implementing partners in insecure or hard-to-reach areas is considered an asset.

For every Child, you demonstrate...

UNICEF competencies required for this post are…

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is either a role with direct contact with children, a role that works directly with identifiable children’s data, a safeguarding response role, or an assessed risk role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) apply.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable female are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.