Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Organizational Context and Scope
Under the direct supervision of the Supply Chain Officer and the overall supervision of the Procurement and Logistics Officer, the Junior Fleet Assistant” shall be responsible for the provision of an effective and efficient transport support to all mission activities in line with IOM standard procedures rules and regulations. Specifically, the successful candidate shall be responsible for the following duties:
Assist the Procurement and Logistics Assistant in organizing movement of all mission vehicles assigned at Aden. Prepare daily vehicle movement schedule in coordination with program managers and heads of units.
- Draw up and update drivers’ schedules and contact details and to make sure drivers are on time for pick up / drop-off of staff members.
- Monitor the transport logbook system for all the vehicles. Check and validate the accuracy of the entries made into the vehicle logbooks .
- Verify vehicle maintenance and follow-up of the weekly vehicle checks.
- Monitor vehicles filling, Vehicles must be refueled every weekend and on the last day of the month.
- Ensure that all mission vehicles are kept clean (in and out), properly maintained, and kept in good running condition all the time.
- Immediately report all problems involving transportation and dispatching to Procurement and Logistics Assistant.
Education
- • High school degree with minimum 3 years of administrative experience is required;
- Bachelor’s degree or equivalenting in Business Administration, Logistics, Supply Chain Management with one year experience.
Skills
knowledge of mechanics
- valid driver’s license
Good knowledge of Microsoft tools (Excel, Word)
- Capacity to work as part of a team, to handle stressful situations and sometimes hostile environments.
- Ability to meet deadlines and work under pressure, available.
- Good communication skills and the ability to work effectively within a team of colleagues from diverse cultures and professional backgrounds
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, Fluency in English is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.