Open to Internal and External Candidates
Position Title : Administrative Assistant
Type of Appointment : One Year Fixed-Term Contract
(Initial 12 months with possibility of extension)
Estimated Start Date : As soon as possible
(Open for Thai Nationals Only)
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
ORGANIZATIONAL CONTEXT AND SCOPE
Under the direct supervision of the IOM Regional Support Office — The Bali Process Resources Management Officer, and the overall supervision of the Chief of Mission in Bangkok, the successful candidate will support the implementation of the project "Administration of the Regional Support Office (RSO) of the Bali Process".
Provide support to the program teams in implementation of project activities.
Support the RSO Co-Managers with administrative functions as requested on a daily basis.
Provide procurement, logistic and administrative support to the project in close coordination with RSO Back Office team, IOM Thailand's Resources Management Units (Finance, Supply Chain, Human Resources and Information Technology Units, ensuring full compliance with the policies, rules and procedures of IOM.
Assist in organizing trainings and seminars as required, including providing on-the-ground support if requested.
Provide informal translations of documents and, if necessary, oral interpretation.
Assist with the requisition of office supplies and equipment.
Assist with/guide on logistics and administrative formalities related to travel arrangements for the RSO team.
Draft or prepare project related correspondence with respect to procurement, logistics and administration.
Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of all RSO Back Office files and records.
Take pertinent logistical arrangements for the prompt and effective implementation of the project activities.
Coordinate and arrange external and internal meetings.
Arrange travel itineraries and process the travel requests and assist with obtaining security clearances.
Perform any other duties as may be assigned.
Education