DUTIES AND RESPONSIBILITIES
In the TSB Director’s Office, under the supervision of the Executive Assistant, the duties to be performed are as follows:
- Manages incoming and outgoing correspondence. Drafts and formats correspondence, memoranda, and other documents based on instructions from the Director or the Executive Assistant.
- Assists in preparing and entering the details of the Director’s official travel arrangements.Manages the office’s petty cash, provides regular updates to the Executive Assistant, and liaises with FRMD to reconcile accounts.
- Maintains and updates office systems and procedures, files, reference databases, and office materials, recommending simple improvements to support efficiency and accuracy.
- Serves as a first point of contact for the Office of the Director, managing inquiries, maintaining confidentiality, and ensuring appropriate follow-up.
- Performs other related duties as assigned.
CORE COMPETENCIES
Applying Expertise; Effective Communication; Learning and Knowledge Sharing; Organizational Commitment; Results-Focused, and; Teamwork and Collaboration.
TECHNICAL COMPETENCIES
Computer literacy and the ability to effectively use standard office hardware and software tools (Microsoft Outlook, Word, and Teams) to create documentation, exchange and archive e-mail, and maintain electronic filing systems.
Knowledge of SAP or similar Enterprise Resource Planning (ERP) processes would be an advantage.
UN Global General Service Test or equivalent would be an advantage.
Ability to touch type at 40 wpm would be an advantage.
QUALIFICATIONS REQUIRED
Education:
Complete secondary education with a diploma OR complete equivalent technical or commercial studies with a diploma. For internal candidates, obligatory schooling in combination with ten years of qualifying experience may be accepted in lieu of complete secondary education with a diploma for promotion or rotation purposes.
Experience:
At least five years of experience in the field of the post. (A maximum of three years of studies in the field of the post and in a recognized school may replace the required experience on the basis of one year of education for one year of experience.)
Languages:
Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level. Knowledge of a third official language would be an advantage.
ADDITIONAL INFORMATION
This temporary opportunity is available to individuals residing locally.