Administrative Associate, G-6, Temporary Appointment, 364 days, #00138510, Cox's Bazar, Bangladesh, APR

Job Context

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Purpose of Assignment

Under the supervision and guidance of the Administrative Officer NOA, the incumbent is responsible for executing a broad variety of general service tasks including travel and event logistics, receiving and dispatching mail, as well as some specialized tasks related to the office fleet management, inspection and maintenance of electro-mechanical equipment and infrastructure of all UNICEF Cox’s Bazar facilities, including main office, warehouse and compound infrastructure. For effective performance of duties under this post, the incumbent will be required to have thorough knowledge of UNICEF/UN administrative procedures, processes and policies.

Major duties and responsibilities

• Office vehicle fleet management
• Electro-mechanical systems management
• Booking Hotel accommodation for official visitors

Travel

• Receiving invoices from vendors and implementing partners and coordinate office courier and mail distribution
• Payment and Invoice Processing
• Supplies/Equipment

Minimum requirements

Desirables

• Electromechanical engineering coursework, electrical inspections experience, solar power systems experience, generator operations experience, HVAC systems experience, fire detection systems experience, renewable energy, international organization experience, electrical documentation proficiency, forklift operations knowledge
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.
• Supplemental technical or university courses related to the field of Electrical/Mechanical/Electromechanical Engineering is added advantage.
• Knowledge and professional expertise needed to conduct routine inspections of electrical layout of large office facilities, power supply systems, including solar and generator, cleaning the solar panels, and ability to address any technical issues that may arise will be considered a very strong asset.
• Expertise to ensure the uninterrupted operation of the office and the safety of all occupants by adhering to electromechanical codes and regulations is desirable.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language

For every Child, you demonstrate...

UNICEF competencies required for this post are…

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments are conditional on the selected candidate’s willingness to comply with current or future vaccination requirements, should UNICEF mandate it for personnel. Failure to comply with such requirements, where applicable and without a duly approved medical exemption from the relevant UN authority, will result in the cancellation of the selection or may lead to other administrative measures, including separation from service.

Remarks

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is an equal-opportunity employer, we actively encourage applications from female candidates, gender-diverse individuals and people with disabilities.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

The conditions of a temporary assignment, including relocation entitlements, will depend on the status of the staff member’s original appointment and may be limited in accordance with applicable UNICEF policies, procedures, and practices in force.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.