Overview
Administrative Officer, P-3
Administration and Operations Division
Operations PAT
Deadline Announcement Expected date Duration of Duty Station
for application number for entry on duty appointment
7 June 2026
VA 26/033/A&O As soon as possible Two years with Bonn, Germany
23:59 hrs CET
possibility of
extension
Publication date: 21 May 2026, Post number: 31033970, Funding: 62ZRB/16809
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political
process to address climate change. The UNFCCC secretariat supports the Convention, its Kyoto Protocol
and the Paris Agreement through a range of activities, including substantive and organizational support to
meetings of the Parties and the implementation of commitments. It is a dynamic organization working in a
politically challenging environment to help resolve one of the defining environmental issues of our time.
Where will you be working
The position is located in the Administration and Operations Division of the UNFCCC secretariat in Bonn,
Germany. It is part of the Operations Administrative Team (PAT) which is responsible for the provision of
administrative services, support and guidance to the department and its various divisions in relation to
human resources, budget and financial management, and procurement.
The Administrative Officer reports to the Team Lead, P-4 of the Operations Administrative Team and to the
Director of Administration and Operations as the Second Reporting Officer. Therefore, the incumbent works
closely with both.
Responsibilities
Within delegated authority, you will be responsible for the following duties:
1. Human Resource Management
a. Effectively coordinates actions relative to the administration of human resource activities, e.g.,
recruitment, placement, promotion, performance appraisal, job classification reviews, separation of
staff members, training etc., ensuring consistency in the application of UN rules and procedures.
2. Budget and Finance
a. Takes the lead with respect to the preparation and implementation of the work programme,
ensuring that financial resources are utilized to implement activities in accordance with the
Programme Budget and allotments issued.
b. Monitors and reviews the work programme and budget by conducting regular and special reviews
to assess progress of actual work versus the programme plan. Coordinates the production of
programme reports.
c. Defines requirements and works with department divisions with respect to improving budget
reporting systems and cost-effective utilization of program resources.
d. Liaises with donor counterparts at technical level to support fundraising efforts and for adequacy
of technical reporting in order to meet donor requirements and ensure accuracy and integrity of
documentation.
e. Develops, reviews and assists in improving procedures, administrative operations and internal
guidelines and implements same to ensure that accounting and financial management controls are
consistent with UN policy and practice.
f. Supervises and/or provides guidance on financial administration and management information
issues and practices to colleagues.
g. Provides guidance and leadership to more junior staff.
3. General Administration
a. Oversees work related to procurement, billing and receipt of income from various services,
operational travel programme, procurement monitoring and evaluation of vendor
contracts/payment to vendors and individual contractors for services.
b. Provides support in preparing agreements and arrangements for collaboration with other UN
organizations, potential donors, beneficiaries and host countries.
c. Reviews adequacy of departmental space requirements.
d. Oversees the identification of office technology needs and maintenance of equipment, software
and systems, coordinating enhancements as necessary.
4. Performs other related work as required.
Competencies
Applying Professional Expertise: Demonstrates a working knowledge and interest in the substantive
functions of the work unit, including those not within own area of expertise; Manages effectively and fairly
across different substantive functions to establish integrated, multidisciplinary teams to address complex
issues; Coordinates the input of different functional specialists to achieve sound, integrated solutions;
Drives others to develop their functional and substantive skillsets, and to build their understanding of
related disciplines; Maintains and disseminates an understanding of best practice standards in all
substantive areas represented within the work unit.
Communicating with impact: Communicates with confidence to external audiences and credibly
represents the organization; Negotiates effectively with individuals and groups; Encourages effective and
open communications within the unit, holds regular meetings and actively fosters communication among
staff members; Delivers engaging and persuasive presentations that hold the attention of the audience,
and presents complex information in a manner that is understandable to non-experts; Supports and
coaches team members in the preparation of effective communication.
Being Responsive to Clients and Partners: Identifies the work unit’s key partners and clients, and
communicates information about these groups regularly to staff members; Takes swift action to address
insufficient client service; Works with partners and clients to define client service standards, monitors the
work unit’s performance and reviews standards on a regular and ongoing basis; Thinks ahead to
anticipate the needs of clients and other key stakeholders; Focuses systems and processes on the
delivery of excellent client service, and acts quickly to address any barriers to success.
Working with Teams: Identifies, recognizes and shows appreciation for the unique contribution of each
team member; Builds teams with a diverse mix of skills, experience and views and actively welcomes
members regardless of their gender, nationality, religion or other backgrounds; Models collaboration in
relationships with individual staff at all levels, as well as the wider team; Recognizes and celebrates team
accomplishments; Creates cross functional linkages to foster wider internal and external collaboration;
Works across organizational boundaries, overcoming barriers and obstacles to enhance cooperation.
Managerial Competencies:
Exercising Sound Judgment and Decision-Making: Makes decisions in line with overall
organizational priorities and department / office goals; Consults with stakeholders on decisions that affect
them; Consults with stakeholders on decisions that affect them Demonstrates the ability to make and
defend difficult decisions; Identifies urgent decisions and makes them expeditiously in light of available
information; Shows openness to reconsider a course of action as a situation evolves and to modify
decisions if that would allow for a better outcome; Identifies the key issues in complex situations, and
gathers relevant facts, data and evidence to fully address those issues. Considers the positive and
negative impact of decisions, and analyses the different options and alternatives before reaching a sound
conclusion.
Education
Required: Advanced university degree (Master’s degree or equivalent) in business or public administration,
finance, accounting, social sciences or related area. A first-level university degree in combination with
an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience
Required: A minimum of five years of progressively responsible experience in programme
management, administration, finance, accounting, or related field. Supervisory experience and data
analysis skills are required. Project management experience is an advantage.
Languages
Required: Fluency in English (both oral and written).
Asset: Knowledge of another UN official language.
Other
Specialized expertise in monitoring and evaluation in particular with respect to programme planning and
development, project implementation, results-based budgeting, financial management and programme
administration. Knowledge of SAP or other ERP system for financial and accounting modules is required.
Knowledge of the Umoja system is an asset. Knowledge of UN administrative policies, regulations and
rules is highly desirable.
Selection process
Evaluation of qualified candidates may include an assessment exercise which may be followed by
a competency-based interview. The above listed set of competencies will be applied for this
particular post.
How to apply
Candidates, whose qualifications and experience match what we are looking for, should use the online
application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note
1. Service is limited to the UNFCCC secretariat.
2. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the selection
process.
3. Indicative net annual salary and allowances:
US$ 71,335 (plus variable post adjustment, currently 38.3% of net salary), plus other UN benefits as
indicated in the link below:
https://unfccc.int/secretariat/employment/conditions-of-employment.html
UNFCCC is committed to diversity and inclusion within its workforce, and encourages candidates,
irrespective of gender, nationality, religious and ethnic backgrounds, including persons with
disabilities to apply.