Org. Setting and Reporting
The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS).
The incumbent at this level undertakes a wide range of responsibilities in Operations and Resource Management including but not limited advising and applying the Organization’s administrative and financial rules and regulations as well as internal procedures and processes related to human resources and general administration planning and management, inter-agency and host country authorities coordination and liaison. The temporary position is based in Santo Domingo and is located in the Office of the Chief Operations and Resource Management.
The incumbent will report to the Chief Operations and Resource Management or her/his designate.
Responsibilities
Within assigned authority, the Associate Coordination Officer will provide assistance to the overall policy and UNCT/ inter-agency coordination functions of UNSOH/CORM and will be responsible for the following specific duties: As a member of the operations team, assist with the preparation of briefing material, talking points, and other substantive documents for the Head of Entity and Director of Mission Support for meetings and high level visits and missions
ensure submission of material to within established deadlines and adhering to established quality standards and required protocols. Assist with the preparation of talking points and background information, as required, in coordination with all stakeholders. Monitor incoming correspondence and manage the appropriate action in coordination with relevant UNSOH offices. Draft and review correspondence, including Note Verbales (in English and Spanish) Assist in facilitating UNSOH's contribution to the UN System's coordination efforts in substantive and administrative areas of relevance to UNSOH, BINUH and GSF, as required. Assist in reviewing submissions to reports of the Secretary-General or other high-level officials or UN bodies through UNSOH leadership. Assist in reviewing internal policy and programmatic documents and provide contributions to support decision making. Attend meetings on behalf of the entity (as required) with the Host Government authorities, draft and review minutes, monitor and facilitate follow-up actions. Assist in providing policy support for UNCT, intergovernmental meetings and Member States groupings. Contribute to the implementation of the inter-regional approach to drug control and crime prevention, through participation in interdivisional meetings and keeping the Chief of the Office abreast of new developments. Contribute to addressing key institutional challenges to smooth and accountable delivery of programmes ensuring delivery with accountability
assist in supporting institutional change processes (such as enterprise risk management and others). Keep abreast of policy issues related to UNSOH mandate areas as well as strategic and operational developments at UN HQs level and within UNSOH to ensure informed contributions to the policy coordination function. Perform records management activities related to all policy and strategic management related matters. Support administrative tasks (e.g. SAP (Umoja), budgetary and financial functions, etc.) Perform other work-related tasks as assigned.
Competencies
Professionalism: Has knowledge and understanding of the mandates and policies of UNOV and UNODC. Has ability to apply various United Nations administrative rules and regulations in work situations. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has ability to identify issues, formulate opinions, make conclusions and recommendations. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals
solicits input by genuinely valuing others’ ideas and expertise is willing to learn from others places team agenda before personal agenda supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning & Organizing: Develops clear goals that are consistent with agreed strategies identifies priority activities and assignments adjusts priorities as required allocates appropriate amount of time and resources for completing work
foresees risks and allows for contingencies when planning monitors and adjusts plans and actions as necessary uses time efficiently.
Education
An advanced university degree (Master’s or Doctorate degree, or equivalent) preferably in business administration, management, economics or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of two years of relevant progressively responsible professional experience in policy analysis and coordination or related area is required. Work experience in the office of a high-level senior official is desirable. Work experience within the United Nations system or similar international organizations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages
Language | Reading | Writing | Listening | Speaking
English | UN Level II | UN Level II | UN Level II | UN Level II
Spanish | UN Level III | UN Level III | UN Level III | UN Level III
Assessment
Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.
Special Notice
This temporary job opening is available for three months and is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to temporarily deploy for three months.
If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Please note that pursuant to the Staff selection system policy (ST/AI/2025/2):
(1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and
(2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.
This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2
(a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2.
(c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.