Open to Internal and External Candidates
Position Title : Associate Programme Officer (Stakeholder Engagement, Partnerships and Events)
Type of Appointment : Consultancy Contract (until 31 December 2026)
Desired Start Date : As soon as possible
Reference Code : CFA22142/2026
Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration
Project Context and Scope
The Bali Process on People Smuggling, Trafficking in Persons and Related Transnational Crime (Bali Process) is a non-binding and state-driven process involving 49 members (countries and international agencies), including the United Nations High Commissioner for Refugees (UNHCR), the International Labour Organization (ILO), the International Organization for Migration (IOM) and the United Nations Office of Drugs and Crime (UNODC), as well as a number of observer countries and international agencies who participate in this voluntary forum.
Organizational Department / Unit to which the Consultant is contributing
Regional Support Office of the Bali Process
Tasks to be performed under this contract
Programme Coordination & Implementation Support
• Support Event Execution: Assist in the planning, coordination, and day-to-day implementation of RSO programme activities and events.
• Coordinate Event Logistics: Handle administrative and logistical arrangements for workshops, meetings, and trainings, including managing participant lists, travel, and meeting documentation.
• Prepare Meeting Outputs: Take meeting notes and support the preparation of presentation slide decks, briefing materials, and other documentation as required.
• Process Procurement Tasks: Support procurement and contractual workflows by assembling required documentation and acting as a point of contact for vendors and service providers, as needed and required.
• Maintain Tracking Tools: Keep programme records, databases, and tracking tools up to date to ensure accurate progress monitoring and reporting.
• Support Event Execution: Assist in the planning, coordination, and day-to-day implementation of RSO programme activities and events.
• Coordinate Event Logistics: Handle administrative and logistical arrangements for workshops, meetings, and trainings, including managing participant lists, travel, and meeting documentation.
• Prepare Meeting Outputs: Take meeting notes and support the preparation of presentation slide decks, briefing materials, and other documentation as required.
• Process Procurement Tasks: Support procurement and contractual workflows by assembling required documentation and acting as a point of contact for vendors and service providers, as needed and required.
• Maintain Tracking Tools: Keep programme records, databases, and tracking tools up to date to ensure accurate progress monitoring and reporting.
Research, Monitoring & Reporting
• Prepare Briefing Materials: Conduct desk research to draft initial background notes, briefing points, meeting summaries, and routine reports.
• Support Research and Publications: Provide coordination and administrative support for the development, publication, and dissemination of RSO research reports, guidance documents, and other knowledge products.
• Assist with M&E Data: Collect and compile data on programme outputs and results to support overall monitoring, evaluation, and reporting frameworks.
• File & Information Management: Maintain organized physical and digital programme files, archiving knowledge resources and project documentation systematically.
• Prepare Briefing Materials: Conduct desk research to draft initial background notes, briefing points, meeting summaries, and routine reports.
• Support Research and Publications: Provide coordination and administrative support for the development, publication, and dissemination of RSO research reports, guidance documents, and other knowledge products.
• Assist with M&E Data: Collect and compile data on programme outputs and results to support overall monitoring, evaluation, and reporting frameworks.
• File & Information Management: Maintain organized physical and digital programme files, archiving knowledge resources and project documentation systematically.
Stakeholder Engagement
• Organize Consultations: Assist in organizing meetings and technical exchanges, including distributing agendas, assembling meeting packages, and taking detailed minutes.
• Manage Action Follow-Ups: Draft routine correspondence and systematically follow up with internal and external parties on agreed action points.
• Contribute to Outreach: Draft initial website updates, newsletter text, and social media material for review, coordinating closely with the Communications and Engagement team.
• Organize Consultations: Assist in organizing meetings and technical exchanges, including distributing agendas, assembling meeting packages, and taking detailed minutes.
• Manage Action Follow-Ups: Draft routine correspondence and systematically follow up with internal and external parties on agreed action points.
• Contribute to Outreach: Draft initial website updates, newsletter text, and social media material for review, coordinating closely with the Communications and Engagement team.
General
• Participate in Cross-Team Efforts: Provide administrative or operational support to broader organizational initiatives and cross-functional teams as required.
• Uphold Institutional Integrity: Represent the RSO professionally at all times, demonstrating a high level of ethics, accountability, and personal integrity.
• Participate in Cross-Team Efforts: Provide administrative or operational support to broader organizational initiatives and cross-functional teams as required.
• Uphold Institutional Integrity: Represent the RSO professionally at all times, demonstrating a high level of ethics, accountability, and personal integrity.
Performance indicators for the evaluation of results
- Achieve results by showing initiative and the ability to be proactive in a fast-paced environment.Communicate effectively, both written and verbal, delivering information in a variety of formats.Collaborate across teams, using your interpersonal and engagement skills to engage with senior leaders and a broad range of stakeholders and not be afraid to speak up.Think strategically to scan current and emerging priorities, identify criticality of tasks and manage outcomes as appropriate.Exercise discretion in a position of trust.The Consultant will work within the RSO’s Performance Management Framework and identify performance goals for the duration of this contract. The Performance Management Framework includes their role and responsibilities, expectations and development plan which the employee will be assessed against.
Education
University degree from an accredited academic institution
Experience
- Relevant professional experience in the thematic area of choice and providing operational, administrative, or project support is highly desirable.
- Experience working with international organizations in a similar function is an advantage.
Experience organising, supporting and running events; training and facilitation is a strong asset
Skills
- Excellent drafting and formulation skills.
- Ability to work in a multi-cultural environment, with a strong capacity for teamwork.
- Excellent organisational and time management skills and a demonstrated ability to work independently.
- Ability to perform a variety of administrative tasks.
Demonstrated professionalism, integrity, and respect in working with colleagues, partners, and stakeholders from diverse cultural and professional backgrounds.
Languages
Excellent written and spoken English is required.
Proficiency in one or more official languages of Bali Process Member States is an asset.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
How to apply
Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.
a curriculum vitae;
a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.
Only shortlisted candidates will be contacted.
Salary and conditions information:
- The successful candidate will be engaged under an IOM contract working for the Regional Support Office and their conditions of service will be governed by their contract. The contract will include annual and sick leave only. The successful candidate is responsible for determining their taxation liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. The successful candidate is responsible for determining their own pension fund arrangements.
- The position duty station is Bangkok, Thailand. Relocation assistance and working visa assistance will be provided by the IOM for the successful candidate, if required.
- The position requires a minimum 3 days per week office-based work *subject to change*.
The starting salary of USD $1,590 will be paid monthly. Salary increases occur in line with the ‘RSO Personnel – Classification and Salary’ Guidelines.