Business Support Assistant SC-4

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

➡️ Unit / Division: Management Services Unit / WFP Ukraine

➡️ Duration: 12 months (renewable)

🇺🇦 The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.

What will you do in this position?

You will contribute to daily planning and delivery of quality, customer-focused administrative services that enable staff in Ukraine operations to deliver food assistance to beneficiaries, in line with WFP’s strategy. The Business Support Assistant serves as the point person for the products and services teams, reporting to the Head of Travel Unit and Head of Management Service.

Why work with WFP Ukraine?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.6 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.7 billion meals to people displaced and affected by the war.

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

✅ Competitive salaries per job level ✅ Pension contribution added to net salary ✅ Medical insurance with the possibility to enroll eligible dependents ✅ Applicable danger pay (revised on quarterly basis) ✅ Annual leave - 30 days per year ✅ 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent ✅ 1 day per week remote working option within the duty station (subject to conditions) ✅ Accessible premises & reasonable accommodation ✅ Learning & development opportunities   How can you make a difference? In this position, you will have to:   Provide support to Kyiv CO staff as a focal point on the interaction between the WFP staff and LL (TCEH) with regard to events, maintenance and repair requirementsSupport the maintenance of E filing and unit files, documents, and records in accordance with established systems and processes so that information is current and readily available for the team.Support for travel arrangements, coordinate with travel agent for flight reservation & ticket issuing, create Travel Authorization in lieu of WFP travel directives and other related issues.Support to the protocol unit and UN staff privileges including diplomatic protocol, visa for duty travel, residential visa, custom duty and relevant.Assist vendor focal point to facilitate vendor registration document and submission process.Support processing and managing routine administrative tasks in various functional areas, to contribute to the effective and timely management of resources.Provide pre-data analysis and perform other related duties as required.

To join us in saving lives, changing lives, you will have: Education: Completion of secondary school education. A post-secondary certificate in Business/Public Administration, or other relevant field relating to office management and administration is an asset Experience: Four or more years of progressively responsible support work experience in general administrative work. Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have: One (1) year of work experience in combination with a Master’s Degree; Two (2) years of work experience in combination with a Bachelor’s Degree. Knowledge & Skills: Proven theoretical and practical knowledge and understanding of national rules, regulations and policies in the area of administrationHas gained experience in administration and applies this to all activities.Has provided support in leading projects and input into function policies. Language: Fluency (level C) in both in English and Ukrainian languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.