Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Internal and external candidates will be considered for this vacancy.
For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), UN Volunteers with at least twelve (12) months of continuous service in IOM, staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Organizational Context and Scope
Under the direct supervision of the Chief of Mission (CoM), and in close collaboration with the Head of Programmes and relevant units in El Salvador Country Office, the Regional Offices and Headquarters (HQ), the Programme Support Officer (Head of PSU) will be responsible and accountable for support the coordination and facilitation of project development, donor and institutional reporting, as well as donor liaison activities with counterparts in the government, United Nations (UN) agencies and other relevant stakeholders. The Programme Support Officer (Head of PSU) will also oversee the Monitoring & Evaluation, Information Management and the Communication Units.
- Coordinate and supervise the development and endorsement process for concept notes, project proposals, and budgets in line with the International Organization for Migration (IOM) strategies and donor priorities. Liaise with programme units and the RO to ensure proposals are technically sound, coherent, and aligned with national and regional strategies, and in line with IOM policies, standards and internal procedures.
- Coordinate and support the preparation of donor reports in line with contractual requirements, ensuring quality control, data accuracy, and narrative coherence, while tracking reporting deadlines to guarantee timely submission and supporting compliance with donor agreements, IOM policies, and PRIMA requirements.
- Contribute to identifying potential and realistic funding opportunities among government and non-government donors, review calls for proposals and collect donor information. Draft donor profiles and guidance notes on donor priorities and assist with developing approaches to expand the IOM donor base.
- Support effective working relationships with donor counterparts and project/programme partners, such as government authorities, diplomatic missions, and other relevant agencies and working groups.
- In coordination with the CoM, the Head of Programmes and/or Programme Coordiantor participate in donor meetings, briefings, conferences, UN Working Group meetings and liaise with donors, governmental partners, project partners, think tanks andpolicy centers at the international and national level.
- Coordinate and suppport the integration of Monitoring, Evaluation, Accountability and Learning (MEAL) frameworks into programme design and implementation by assisting in the development of indicators, logframes, and monitoring tools, and contributing to data collection, analysis, and reporting for evidence-based decision-making.
- Provide technical inputs and support in response to emerging trends and priorities and ensure compliance with IOM and donor interests and requirements.
- Supervise and provide guidance to the Information Management and Communication Assistant to support programme data management, documentation, as well as communication activities.
- Support capacity building and training activities in the field of programme development, donor and institutional reporting and the roll-out of the SRF for Country Office’ staff through workshops and seminars.
- Support knowledge management, and maintain accurate, updated and pertinent records of all correspondences, project development and donor and institutional reporting files, and related information in IOM’s relevant software application.
- Perform such other duties as may be assigned.
Education
- Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,
Experience
- Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;
- Work experience in donor relations and grant management for specific donors of IOM’s interest;
Skills
- Good communication, writing and organizational skills; ability to prepare clear and concise reports;
- Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;
- Confirmed experience in donor report writing in humanitarian and/or development settings;
- Demonstrated analytical and planning skills; capacity to establish working relationships with governmental authorities, national and international institutions and non-governmental organizations;
- Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background;
- Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;
- Personal commitment, efficiency, flexibility, drive for results, creative thinking;
Languages
For this position, fluency in English and Spanish is required (oral and written).
Working knowledge of another official UN language (Arabic, Chinese, French, and Russian) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Core Competencies – behavioural indicators
Managerial Competencies – behavioural indicators
Notes
Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.
IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.
IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.