Result of Service
CMS Meetings are effectively serviced
Duties and Responsibilities
The Convention on the Conservation of Migratory Species of Wild Animals (CMS) is a global intergovernmental treaty aimed at the conservation and sustainable use of migratory species and their habitats. Numerous additional intergovernmental instruments on migratory species conservation have been adopted under the broad umbrella of CMS which are supported by the CMS Secretariat.
In addition, two regional agreements on migratory species adopted under CMS have their own Secretariats which are co-located with the CMS Secretariat in Bonn - the Agreement on the Conservation of African-Eurasian Migratory Waterbirds (AEWA) and the Agreement on the Conservation of European Populations of Bats (EUROBATS). The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level.
Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. In the present context, UNEP provides the administrative functions for the CMS, AEWA and EUROBATS Secretariats. The overall purpose of this consultancy is to provide secretarial, administrative and general team assistant functions, including:
a) Ensure continuity of logistical and administrative support for the Conference Service Team, mostly for post-COP15 related tasks.
b) Support meeting Planning & Coordination of meetings scheduled for Q4 2026.
c) Provide overall support to the CMS Conference Service Team. Within delegated authority, the contractor will be responsible for assisting the Conference Service Team with the logistical preparations in meetings by:
Responding to enquiries from meeting participants and Secretariat staff
Maintaining the meeting registration lists
Liaising with Conference Services Unit and other staff on technical and logistical arrangements
Preparing invitations and other official documents
Preparing the draft participants lists for the meetings
Assisting with the shipping of material to venue
Providing travel and visa support to delegates
Communicating with delegates and travel agent regarding delegates' travel to the venue
Formatting and posting meeting documents Reporting lines: Legal Officer and Head of Conference Services
Qualifications/special skills
High school diploma or equivalent is required. Years of experience may be reduced for candidates with a First Level Degree 2 years experience in general office support, meeting support or related area is required. Excellent knowledge of office procedures. Experience in conference support or related area is desirable. Excellent writing skills are required Excellent knowledge of MS Office (Word, Excel, MS Project, PowerPoint, etc).
Languages
Fluency in English is required, including excellent drafting skills.