Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Organizational Context and Scope
Under direct supervision of the Supply Chain Officer, the successful candidate will be responsible for providing effective and efficient day today transport and logistical/ administrative support in implementation of Programmes in IOM Mendi and will be accountable and responsible for providing driving services and general support to the IOM staff.
- Driving IOM office vehicle (s) in accordance with the security and transportation procedures IN 271, ensuring the safe and on-time arrival of the passenger from/to the duty station or destination.
- Driving office vehicles (s) for transport of authorized personnels and IOM beneficiaries, and for delivery/collection of supplies, mail, documents and other items.
- Ensure cost-savings through proper use of assigned vehicle, accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
- Keep record of spare parts for the vehicle and conduct monthly inventory of the spare parts.
Keep the vehicle maintenance log updated. Keep a log of trips, daily mileage, gas consumption and other relevant information; submit report to supervisor on a regular basis. Prepare daily log sheet and monthly report summarizing statistics for mileage, fuel consumption, usage, etc.
- Ensure that the vehicle undertakes regular service intervals/ regular checking of the vehicle parts and record vehicle maintenance history in an excel file created for each vehicle.
- Ability to create, edit and present information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using Microsoft Office tools.
- Ensure that the IOM vehicle is used only for official/ authorized business, as advised by the supervisor.
- Keep a high degree of confidentiality and discreteness in discussions, which involves IOM and its officials.
- Take proper precaution to reduce potential security threats to IOM officials or property within the immediate vicinity of the vehicle and along transport routes.
- Ensure that the steps required by the organization and local rules & regulations (pertaining to driving) are taken care in case of involvement in accident.
- Encode/ collects and compiles data related to vehicle millage in excel tracking sheet to monitor the use of vehicle and to deduct timely those related to personal use.
- Delivery IOM document, courier, medicine for beneficiary as when require
- Perform any other duties that the supervisor may assign.
Education and Experience
- Completed secondary school diploma or Bachelor degree Possess a Class six (6) driver’s licensePossess knowledge of driving rules and regulationsAt least 3 years of driving experience with good safety driving records familiar of the locality in the areaPossess skills in minor repairFlexible working hours, willingness to work at weekends and to extend if needed.Knowledge/experience with UN Security (radio checks, defensive driving) an advantage.Experience with radio equipment operationsKnowledge of Ms Office programs (Word, Excel etc)
Languages
Fluency Tok Pisin and English languages is required
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.