Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the overall supervision of the Head of Resources Management and the direct supervision of Finance Officer, and in collaboration with relevant units at the Regional Offices (ROs), Country Offices (COs), and Global Shared Services Centre (GSSC); the Senior Finance Associate will be responsible and accountable for supporting the finance and administrative functions related to resource management in Juba.
- Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff.
- Prepare budget, accounting, financial, statistical reports and other reports as required.
- Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
- Provide specialized advice and support to Project Managers and/or Head of Sub-office on financial and administrative matters.
- Prepare a budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.
- Monitor compliance with financial policies, procedures, rules and regulations.
- Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.
- Provide regular and ad hoc financial information to support informed financial decision making.
- Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
- Support and review payroll processes, including verification and coordination with GSSC.Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.
- Review the status and monitor the proper maintenance of Vendor Accounts and general ledgers in accounting system.
- Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
- Coordinate with the Regional Offices, Country Offices, Global Shared Services Centre (GSSC) on financial and administrative matters as needed.
- Perform other relevant duties as may be assigned.
Education
- High School diploma with seven years of relevant experience;
- Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
Experience
- Experience in the field of accounting or finance;
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle and SAP is a distinct advantage; and
- Previous experience with UN, international agencies, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
Knowledge of UN and bilateral donor programming;
Knowledge of financial rules and regulations;
- Knowledge of International Public Sector Accounting Standards (IPSAS);
- Attention to detail, ability to organize paperwork in a methodical way; and
- Discreet, details and clients-oriented, patient and willingness to learn new things;
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English is required (oral and written).
Desirable
Working knowledge of Arabic.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.