Org. Setting and Reporting
This post is located in the Engineering and Facilities Management unit within the Mission Support Service of the United Nations Support Mission in Libya (UNSMIL). The post is in Tripoli, Libya. The incumbent will be under the overall supervision of the Chief Engineer.
Responsibilities
Within the limit of the delegated authority, the incumbent will be responsible of the following tasks:
Providing administrative assistance to Chief of Section regarding the ongoing projects in the mission.
Establishing plans for carrying out projects as requested, considering manpower, supplies and time required.
Distributing the tasks to the different staff and contractors involved.
Contacting the different offices for supplies and services required.
Coordinating between the different resources.
Monitoring the ongoing process and working out the difficulties that might arise along the process.
Providing logistics support to the Mission HQ, Chief of Staff team, military and civilian on behalf of general services.
Reviewing all incoming requests and deciding on the priority of tasks to be accomplished together with Chief of Section.
Checking the areas concerned and advising the relevant staff to provide the required maintenance.
Contacting vendors and/or contractors concerning any services and materials that cannot be provided locally, and initiating requisitions accordingly.
Conducting inspections to ensure requirements are met.
Monitoring service contracts, in terms of supervising contractors, services rendered and funds involved.
Drafting the service contracts including cleaning, laundry and dining contracts and ensuring the maximum benefit to the UN.
Coordinating with the procurement unit in finalizing the contract.
Reviewing and checking the work provided by the contractors in accordance with the need of the mission.
Reviewing areas that need more attention other than the routine daily work for cleaners and advising their foreman on schedules in the cases of meetings, conferences, functions, moving offices or conducting maintenance work in some offices.
Checking the invoices submitted by the contractors in terms of the work provided in line with the contract, and ensuring accuracy of prices, and availability of funds.
Signing the correct invoices that services arc satisfactorily rendered prior to certifying them by Chief of Section.
Providing logistics support to all ongoing daily briefings and conferences in mission HQ.
Ensuring that conference rooms are available for the meeting/conference.
Advising IT and communications on any equipment to be installed and ensuring proper installation and functionality.
Advising Chief of Warehousing on stationery and furniture required, and ensuring proper setting and availability of materials requested.
Providing logistical support to claims officer with regards to write off cases.
Providing logistical support in cases of emergencies and evacuations.
Perform key management, accommodation bookings and facilities support.
Prepare the cost recovery of accommodations and offices facilities.
Perform Environmental activities as assigned.
Assist in waste management with regular cleaning, monitoring of the waste segregation at the source.
Perform other duties and responsibilities as required.
Competencies
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view ;Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions ;Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects ;Meets timeline for delivery of products or services to client.
Education
High school Diploma or equivalent is required.
Work Experience
A minimum of five (5) years of experience in facilities Management, building management, engineering, architecture, administrative services or related areas is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher. Experience in facilities management, accommodation management is desirable. Relevant experience with United Nations Secretariat or UN Common System Organization (including Agencies, Funds and Programmes) and/or similar international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English and Arabic are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages
Language | Reading | Writing | Listening | Speaking
English | UN Level II | UN Level II | UN Level II | UN Level II
Arabic | UN Level III | UN Level III | UN Level III | UN Level III
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.
Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.
This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2
(a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2.
(c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.