Overview
Finance and Budget Assistant, G-6
Administration & Operations Division
Financial Resources Management Unit
Deadline Announcement Expected date Duration of Duty
for application number for entry on duty appointment Station
23 August 2026 VA 26/038/A&O As soon as possible Two years with Bonn,
23:59 hrs CET possibility of Germany
extension
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The UNFCCC secretariat supports the Convention, its
Kyoto Protocol and the Paris Agreement through a range of activities, including substantive and
organizational support to meetings of the Parties and the implementation of commitments. It is a
dynamic organization working in a politically challenging environment to help resolve one of the defining
environmental issues of our time.
Where you will be working
The Grants and Contributions Management Unit, which forms part of the Financial Resource
Management Unit (FRMU), supports the Secretariat’s work by ensuring the effective financial
administration, accounting and reporting of assessed and voluntary contributions, grants, pledges and
trust funds. The Unit plays a key role in supporting both core budget implementation and extra-
budgetary activities.
The Unit is responsible for ensuring that all related financial processes are carried out in full compliance
with United Nations financial regulations, rules and policies. Its work includes the management of donor
agreements, the creation and monitoring of grants in Umoja, the preparation of financial reports for
donors, and the financial oversight of multi-donor trust funds and earmarked projects.
The post is located in the Finance and Grants Management Team and provides technical and
operational support to a team of Professional and General Service staff. The incumbent will be
responsible for the following functions:
Responsibilities
Within delegated authority, you will be responsible for the following duties:
Finance and grants management:
Support the review of donor agreements, implementing partner agreements, and cost plans, ensuring
compliance with established guidelines and standard requirements, and maintaining related records
and tracking systems.
Prepare payment requests, financial notifications, and acknowledgment letters to donors and
implementing partners
Monitor the receipt and application of contributions, ensuring timely recording and proper allocation of
funds.
Processes income transactions, including application and reconciliation of deposits and fees
Support the management and maintenance of master data in the ERP system (Umoja).
Prepare allotments and redeployments of funds, ensuring availability of resources, consistency with
prior allotments, and accuracy of financial data.
Support the establishment, maintenance, and closure of grants in the ERP system (Umoja).
Monitor the status of voluntary contributions, including tracking reporting deadlines and donor
requirements and follow up with the relevant programs and division for timely submissions.
Extract financial data and prepare standard expenditure and financial reports from the ERP system for
the supplementary projects; identifying discrepancies for review with supervisors.
Organizational Management (OM) and Staffing:
Review funds allotments and funds block commitments ensuring availability of funds for staff
requirements under the supplementatry funding, including programmatic aspects, in compliance with
applicable UN regulations, rules, and UNFCCC policies and guidelines.
Support administration of positions and staffing structures within UNFCCC funds and special accounts.
Support the creation and maintenance of Organizational Management (OM) elements, including
positions and organizational units, in line with approved staffing tables and project structures.
Maintain organizational units and structures in Umoja, ensuring alignment with approved organigrams.
Support the creation, extension, and modification of positions and associated funding information.
Generate organizational structure and OM reports through Umoja Web Portal and ECC.
Assist in the preparation of budget submissions related to staffing tables and organizational
management.
General:
Compile background information and provide administrative and technical support to senior staff on
matters related to grants management, organizational management, staffing tables, audits, and
reviews.
Maintain up-to-date knowledge of relevant policies, procedures, guidelines, and intergovernmental
decisions affecting programme budget and financial management.
Draft routine correspondence related to financial and budgetary matters.
Maintain accurate and up-to-date records for grants and org.charts.
Provides administrative and operational support to the Team Lead and Chief FRMU, as required.
Performs other related duties as assigned.
Competencies
Applying Professional Expertise: Demonstrates expertise of subject matter and the transferable
skills required for the function; Shows the capacity to apply knowledge to deliver results based on
acquired background and experience; Seeks opportunities to apply own technical skills across related
disciplines, Keeps abreast of new developments and technologies in the field of expertise, Actively
seeks to expand the existing level of job knowledge and expertise.
Being Accountable: Uses UN funds, assets and resources responsibly, effectively and efficiently;
takes ownership of own work plan, honors commitments and acknowledges responsibility for any
failure in planning or delivering work; respects and operates in compliance with the UN regulations
and rules; ensures that own work and contributions to the team are complete, accurate and of the
highest quality; takes corrective action to address issues that compromise compliance or delivery.
Delivering results: Conducts a critical analysis of situations to develop sound goals and work plans;
Consults with others to develop integrated, consistent and harmonized plans; Allocates and uses time
efficiently, and monitors own performance against timelines and milestones; Foresees risks, plans for
contingencies, and adapts to take account of changing circumstances; Perseveres to deliver projects
and pursues results despite obstacles and setbacks; Manages competing demands and focuses on
priorities to deliver results.
Education
Required: High school diploma or equivalent. A completed first level university degree (Bachelor or
equivalent) is an asset, in which case the relevant work experience required for the position
will be reduced to five (5) years.
Experience
Required: At least seven (7) years of experience in finance, budget, accounting, administrative
services or related area.
Assets: Thorough knowledge of United Nations rules and regulations pertaining to finance and
grants management, budget allocations and organizational management. Advanced level
knowledge of ERP/UMOJA.
Languages
Required: Fluency in English (both oral and written).
Advantage: Working knowledge of another official United Nations language.
Selection process
Evaluation of qualified candidates may include an assessment exercise, which may be followed by an
interview. The above-listed set of competencies will be applied for this particular post.
How to apply
Candidates whose qualifications and experience match what we are looking for should use the online
application system available at http://unfccc.int/secretariat/employment/recruitment
Please note
1. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff
Rules. It is open to citizens of the European Union (EU) member states or holders of residence
and a valid permit to reside and work in Germany, without restrictions, is required. All staff in
the General Service and related categories shall be recruited in the country or within commuting
distance of each office, irrespective of their nationality and of the length of time they may have
been in the country. All travel costs related to the interview and relocation incurred to take up
an appointment at the duty station in Bonn are at the expense of the applicant.
2. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.
3. Indicative net annual salary: Euro 59,874 plus other UN benefits as indicated in the link below:
https://unfccc.int/secretariat/employment/conditions-of-employment.html
UNFCCC is committed to diversity and inclusion within its workforce, and encourages candidates,
irrespective of gender, nationality, religious and ethnic backgrounds, including persons with
disabilities, to apply.