Finance Assistant

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Under the overall guidance of the Country Director and the direct supervision of the Finance Officer, the Finance Assistant performs the following duties and responsibilities:

• Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
• Monitor the bank and petty cash accounts regularly, with the inputs of spending units forecast the expenditures of the following month to ensure that adequate funds are available and appropriately disbursed.
• Verify vendor claims, advances and other receivables to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
• Assist in compiling information from various sources in order to prepare financial reports relating to budgets and expenditures per activity, contribution source (donor), expenditure type, cost category, etc.
• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and take/follow up corrective actions.
• Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged.
• Prepare bank transfer sheets and currency conversion requests.
• Prepare invoices and receipts to customers
• Maintain file register in Teams to ensure all documents are maintained in compliance with WFP guidelines.
• Act as petty cash cashier.
• Contribute to financial market analysis.
• Contribute to the capacity development of cooperating partners in financial management, perform on-desk and on-site financial spot-checks
• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
• Perform other related duties as required.

DELIVERABLES AT THE END OF THE CONTRACT

• IPSAS compliance of all financial transactions recorded
• Accurate petty cash and bank account management
• Minimum monthly corporate reporting package
• Ad-hoc financial data analysis
• Cooperating partners’ spot-check reports
• Quarterly procurement compliance check reports
• Financial market analysis reports
• Due Diligence and financial capacity assessment report for the selected financial institutions

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.