Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Tuvalu, Vanuatu
All external candidates, except candidates from non-represented member states of IOM.
Organizational Context and Scope
Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resource Management, in close collaboration with the Regional Office in Bangkok, Thailand and in close coordination with the Department of Financial and Administrative Management (DFM) at Headquarters (HQ), the Global Shared Services Centre (GSSC), the Finance Officer will be responsible and accountable for supporting and coordinating the budgetary and financial functions of the North Pacific Mission.
Provide support to the Head of Resource Management in monitoring and overseeing the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability.
Undertake preliminary financial analysis of programmes/projects implemented in the CO, monitor budget control processes, and follow up on the implementation of effective internal controls and the design and functioning of the financial resources management system.
Provide technical support to the Programme/Project Managers throughout the programme/project cycle to enable compliance with IOM’s policies and procedures and any donor specific requirements.
Ensure that accounting data are properly entered into the ERP system, in accordance with IOM’s financial rules, regulations and practices, ensure the maintaining of accurate financial records including electronic and hard copies of all financial supporting documentation.
Assist the Head of Resource Management in reviewing monthly accounting closure records and returns for accuracy, ensure that these are submitted on a timely manner and completed according to IOM’s Accounting Policies and Procedures.
Assist in preparation of annual budget for the CO and the budgets for all new programmes/projects.
Inspect the Payroll versus programme/project budgets by ensuring that salaries are correctly allocated to the respective programmes/projects consistently with IOM's projectization criteria.
Coordinate and prepare the programme/project financial reports in accordance with IOM and donor regulations, requirements and established procedures.
Liaise with relevant Units at HQ, Administrative Centres and the Regional Office regarding accounting, financial and administrative activities of the CO; provide technical inputs for reports on the financial situation of the CO.
Supervise and manage the Finance Unit’s staff. Support the Head of Resources Management in supervision of the CO's administrative management functions, including recruitment, personnel administration, and other related activities, in accordance with IOM’s policies and procedures.
Assist the Head of Resource Management in forecasting cash flows according to the activities in the CO and ensure daily control of funds disbursed; verify that programme/project funding is received in accordance with donor agreements.
Make recommendations on procedural improvements and contribute to the training of staff in the areas of accounting, finance and compliance to financial procedures. Facilitate and support capacity building and knowledge sharing in finance/accounting and budget field.
Provide support to Head of Resource Management in facilitating the financial audit of the programmes/projects in accordance with the donor agreements.
Perform such other duties as may be assigned.
Required Qualifications and ExperienceEducation
Master’s degree in Accounting, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be an advantage.
Experience
Experience in accounting, financial management and reporting;
Experience in preparing clear and concise financial and management reports;
Experience working in and with international institutions;
Experience with internal control assessment, internal or external audit;
Previous work experience in the Region is an advantage; and,
Previous working experience in emergency operations is an advantage.
Skills
Knowledge of International Public Sector Accounting Standards (IPSAS);
Knowledge of IOM/UN accounting system, software and procedures, Common System regulations, policies and procedures are a distinct advantage;
Familiarity with financial oversight and public administration is an advantage; and,
Knowledge of MS Office products and good computer literacy skills are required.
Languages
IOM's official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
The successful candidate will be assigned to one of the following duty stations: Pohnpei, Chuuk, or Majuro.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Only shortlisted candidates will be contacted.