Overview
General Services Assistant, G-5
Administration & Operations Division
Administrative Services Subdivision
Deadline Announcement Expected date Duration of Duty
for application number for entry on duty appointment Station
1 November 2026 VA 26/044/A&O As soon as possible One year with Bonn,
23:59 hrs CET possibility of Germany
extension
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The UNFCCC secretariat supports the Convention, its
Kyoto Protocol and the Paris Agreement through a range of activities, including substantive and
organizational support to meetings of the Parties and the implementation of commitments. It is a
dynamic organization working in a politically challenging environment to help resolve one of the defining
environmental issues of our time.
Where you will be working
This post is located in the General Services team in the Procurement, Travel and General Services
unit of the Administration and Operations division. The General Services team is accountable for a
working environment that is productive, healthy, safe, and environmentally and socially sustainable. It
ensures the provision of adequate office space, building infrastructure and facilities, non-ICT property
and supplies, mail circulation, local transportation and related common UN Bonn issues.
Under the direct supervision of the Associate General Services Officer (P-2), the incumbent is
responsible for:
• Administration of office space
• Management of furniture, equipment and other non-expendable property, including
implementing asset management functions for non-ICT equipment in all locations
• Assisting and replacing the Associate General Services Officer in his/her absence
Responsibilities
Within delegated authority, the General Services Assistant will be responsible for the following duties:
1. Administers the usage of facilities and office space, by:
Evaluating the functional needs of requesting divisions in term of office space;
Overseeing the requests for office, meeting and utility room moves and re-arrangements;
Coordinating larger office moves; organizes and oversees work of daily workers.
Finalizing floor plans at the macro- and micro-levels and office layouts;
Preparing presentation of proposals for efficient space distribution;
Providing input to the planning of mid- to long-term office space requirements and requisite
action; and
Reporting to the UN Bonn Common Services Unit (CSU) for necessary repairs, renovations,
alterations, additions and construction of building infrastructure and technology.
2. Administers furniture and other non-expendable property (NEP) throughout the storage, usage and
disposal stages, by:
Maintaining and tracking NEP (non-ICT) stock records and generating reports; identifying
needs for replenishment of stocks and replacement of obsolete assets;
Processing requisitions and initiating purchasing process; assessing longer term requirements
and contributing relevant input to the annual procurement plan for NEP (non-ICT); Controlling,
receiving and stocking areas in a manner that maintains a safe working environment;
Maintaining, repairing and replacing secretariat property (non-ICT), within given contractual
arrangements;
Ensuring UNFCCC assets are assigned stock numbers, bar-coded, decaled and tagged as per
UN guidelines.
Coordinating the team assigned to conduct periodic physical inventories of UN office equipment
to ensure accuracy of serial and decal numbers, stock descriptions, net total on hand and exact
location of property.
Submitting reports on physical inventories to the Associate General Services Officer.
Managing and maintaining a comprehensive electronic database of non-expendable UNFCCC
property; ensuring that data on all incoming non-expendable property, acquisitions, disposals,
transfers, deletions and corrections are accurate and up-to-date.
Identifying and contacting appropriate vendors for the sale of non-expendable (both ICT and
non-ICT) property declared surplus or unserviceable.
Receiving NEP -ICT- to be disposed of and ensuring efficient and timely write-offs; drafting
disposal cases, collecting all relevant background information for the cases and making
recommendations for the appropriate disposal of inventory.
Supporting the physical handling of furniture, equipment, supplies or other items, when
necessary.
3. Supervises all aspects of General Services activities on the UNBonn campus. Activities include but
are not limited to:
Inspecting the buildings to ensure use and maintenance of safety and ergonomic standards
and equipment;
Coordinating, monitoring and supervising work performed by contractors to ensure adherence
to work schedule and guidelines;
Supervising mail distribution;
Supervising local transportation; and
Assisting and replacing the Associate General Services Officer in his/her absence as well as
all other members of the General Services team.
4. Supports the sustainability efforts of the secretariat in the area of facilities, by:
Meeting the objectives and targets of the Environmental Management System (EMS) of the
secretariat in the area of facilities;
Developing and proposing new targets for the EMS;
Aligning with the UN Disability Inclusion Strategy and the UNFCCC Gender Diversity and
Inclusion Strategy.
5. Performs any other job-related activity required to achieve the goals and objectives of the team, the
unit, the subdivision, division or the secretariat.
Competencies
Delivering results: Conducts a critical analysis of situations to develop sound goals and work plans;
Consults with others to develop integrated, consistent and harmonized plans; Allocates and uses time
efficiently, and monitors own performance against timelines and milestones; Foresees risks, plans for
contingencies, and adapts to take account of changing circumstances; Perseveres to deliver projects
and pursues results despite obstacles and setbacks; Manages competing demands and focuses on
priorities to deliver results.
Being Responsive to Clients and Partners: Fosters a good rapport and seeks regular feedback from
internal and external clients and partners. Regularly consults with clients understand and respond to
changes they encounter. Takes action to resolve conflicts with individuals and groups within and
outside the organization to achieve win-win solutions. Works across organizational boundaries and
overcomes obstacles to enhance cooperation. Establishes networks and leverages partnerships to
achieve results.
Working with Teams: Builds relationships of trust and exchange with colleagues; Works collaboratively
with colleagues to achieve results and respects the needs of the team; Recognizes opportunities to
enhance team effectiveness and results by tapping into diverse backgrounds, skills and experience;
Supports and acts in accordance with team decisions, even when such decisions differ from own
position; Encourages the participation of all members of the team regardless of their cultural
background, nationality, gender or sexual orientation; Shares credit for team accomplishments and
accepts joint responsibility for team shortcomings.
Education
Required: Completion of secondary education. Completed vocational training in the field of facility
and/or building management, architecture, civil engineering, logistics or related field is highly desirable.
Experience
Required: At least five (5) years relevant working experience in the area of facility or space
management and property management or three (3) years with a first level university degree in logistics,
administration, architecture or engineering. Work experience at the international level is an asset.
Languages
Required: Excellent knowledge of written and spoken English. Working knowledge of German and
of another UN language is an asset.
Other
A valid driving license for Germany with clean records is required.
As detailed in the responsibilities, this position may involve, when necessary, physical handling of
furniture and equipment. Please consider this when applying and inform during the recruitment process
if you will require reasonable accommodations to perform those functions.
Selection process
Evaluation of qualified candidates may include an assessment exercise, which may be followed by an
interview. The above-listed set of competencies will be applied for this particular post.
How to apply
Candidates whose qualifications and experience match what we are looking for should use the online
application system available at http://unfccc.int/secretariat/employment/recruitment
Please note
1. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff
Rules. It is open to citizens of the European Union (EU) member states or holders of residence
and a valid permit to reside and work in Germany, without restrictions, is required. All staff in
the General Service and related categories shall be recruited in the country or within commuting
distance of each office, irrespective of their nationality and of the length of time they may have
been in the country. All travel costs related to the interview and relocation incurred to take up
an appointment at the duty station in Bonn are at the expense of the applicant.
2. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.
3. Indicative net annual salary: Euro 53,465 plus other UN benefits as indicated in the link below:
https://unfccc.int/secretariat/employment/conditions-of-employment.html
UNFCCC is committed to diversity and inclusion within its workforce, and encourages candidates,
irrespective of gender, nationality, religious and ethnic backgrounds, including persons with
disabilities, to apply.