HR Assistant , SC L5

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ACCOUNTABILITIES/RESPONSIBILITIES

• Provide assistance on general HR queries and follow-up actions, to ensure consistent and high-quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Liaise with other internal units and stakeholders on HR related matters, i.e. payroll, contracts, etc. and provide necessary information to enable timely HR services.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer including onboarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.

QUALIFICATIONS & EXPERIENCE REQUIRED

Previous experience within the United Nations system, international organizations, NGOs or multinational organizations is desirable.

Knowledge & Skills

• Strong organizational and administrative skills with high attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Strong client-service orientation and ability to build effective working relationships with stakeholders.
• Experience extracting, analysing and presenting HR data and reports.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Advanced Excel skills for data analysis, reporting and tracking are desirable.
• Experience using HR information systems for employee data management, recruitment administration, reporting and contract management.
• Experience with Workday or similar enterprise HR systems is highly desirable.
• Strong communication and interpersonal skills.
• Ability to manage competing priorities and deliver results within tight deadlines.
• Good knowledge of HR policies, procedures and best practices.

Desired Experience for Entry into the Role

• Experience supporting end-to-end HR service delivery, including recruitment, onboarding, contract administration, personnel management and employee support.
• Experience preparing HR reports, workforce analytics and management dashboards.
• Experience advising staff and managers on HR processes and procedures.
• Experience delivering onboarding sessions and supporting employee integration activities.
• Experience working in multicultural and fast-paced environments.
• Experience implementing HR policies and procedures in line with organizational standards.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.