Introduction
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Organizational Context and Scope
Under the overall supervision of the Senior National Budget Officer and the direct supervision of the Compliance Verification Coordinator (Implementing Partners), the incumbent will be responsible and accountable for the conduction of expenditures verification provided by the Implementing Partners (IPs).
Overall duties:
- Ensure that the provisions from Special Conditions, are applied by the IPs and flag to the supervisor should any provisions are not met.
- Provide support for the external and internal IOM auditing and assist with the preparation, printing and filing of the approved drafts of the final financial IP audit report.
- Follow up on changes in the Financial and Administrative Framework Agreement (FAFA) provision and ensure that changes are applied according to the instructions.
Financial verification of Implementing Partner expenditures duties:
- Assist with reviewing the Financial Report by counterchecking the data with the certified physical and electronic copies, as well as that all the supporting documents (memo’s, vouchers, timesheets, purchase orders etc..) are eligible for the Action. In particular:
Payment processing to the IPs:
- Follow IP timeline for the implementation of the activities prepare milestones for the funding disbursements and ensure that the funding disbursement to the IPs are in accordance with set contractual obligations.
- Assist with the preparation of invoices, payment requests and goods receipt in accordance with the Financial Terms of the Project Implementation Agreement in order to process the payment to Ips.
- Perform such other related duties as may be assigned.
Education
- University degree in Economics, Finance, Accounting, Business Administration or a related field from an accredited academic institution with at least three years of relevant professional experience; or
- High school graduate with five years of relevant professional experience.
Experience
- Previous experience in a similar function a distinct advantage;
- Experience in working in a multi-cultural environment preferred.
Skills
- Demonstrated ability to review a variety of data, identify and adjust data discrepancies, identify and resolve operational problems;
- Computer literacy in standard software applications, especially MS Excel and Word;
- Ability and willingness to learn new software systems/ programmes;
- Knowledge of IOM accounting systems, SAP (PRISM-FI) software and procedures a distinct advantage;
- Strong work ethics and commitment to humanitarian principles.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.