A. Administrative and Coordination
- Update procurement, RFQ and Staff Augmentation trackers.
- Assist in organizing documentation related to RFQs, Purchase Requests, Purchase Orders, contracts, and Service Providers.
- Monitor the status of assigned requests and flag pending actions.
- Assist with routine coordination with Service Providers and internal stakeholders.
B. Interview and Recruitment Coordination
- Coordinate interview schedules with Service Providers, hiring managers and relevant stakeholders.
- Record interview outcomes and follow up on pending actions, as instructed.
C. Invoice and IST Processing
- Assist in the preparation, checking, and routing of invoices and related supporting documents.
- Monitor invoice processing and follow up on pending actions, as instructed.
- Maintain trackers for invoices and IST requests and ensure records are kept up to date.
Expected Outputs
- Updated procurement, invoice, IST, and administrative trackers.
- Organized and properly maintained electronic records and documentation.
- Timely coordination of interviews, meetings, and other Unit activities.
- Accurate and timely routing and monitoring of invoices and IST requests.
- Updated status reports and administrative records.
- Completion of other assigned administrative tasks within agreed timelines.
Education
- Recent graduates or currently finishing their final year of university degree in business administration, management, finance/accounting, or procurement/supply chain management from an accredited academic institution are open to apply.
Experience
- Prior internship experience is highly desirable, but not required.
Skills
- Good organizational and coordination skills.
- Good written and verbal communication skills.
- Strong attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
- Familiarity with SharePoint, Microsoft Lists, or other digital tools is an advantage.
- Willingness to learn and work with new systems and processes.
Languages
For this internship, Fluency in English, both written and oral.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.