Work Location
In-person, remote, or hybrid
Expected duration
6-month internship duration and a desired start date of 1 December
Duties and Responsibilities
The Central Planning and Coordination Division (CPCD) serves as the central coordinating body within the Department for General Assembly and Conference Management (DGACM), providing strategic planning, coordination and support for the scheduling and servicing of United Nations meetings and conferences. CPCD is also responsible for the preparation and publication of the Journal of the United Nations, which provides the official daily record of meetings and activities at United Nations Headquarters.
The United Nations Secretariat is seeking a motivated intern to support project-based activities within the Office of the Director, CPCD, DGACM, in New York. The Journal of the United Nations provides a comprehensive and historical record of daily activities and meetings at United Nations Headquarters. This internship is intended to provide participants with practical exposure to information management, digital publishing, knowledge management and innovation initiatives supporting the Journal Unit. The duration of the internship is six (6) months.
This internship is UNPAID, in person and full-time (35 hours per week), on the United Nations premises in New York. Under the guidance of the CPCD Office of the Director Senior Programme Management Officer, interns may participate in learning and project assignments that include:
Learning about the editorial, publication and dissemination processes of the Journal of the United Nations.
Assisting with the preparation and updating of instructional presentations, user guides, onboarding materials and training resources related to Journal operations.
Participating in projects designed to document Journal workflows, business processes and knowledge resources.
Assisting with the preparation of standard operating procedures (SOPs), process documentation and reference materials.
Contributing to projects that support organizational knowledge sharing, user support and continuous improvement initiatives.
Participating in projects involving the organization and management of digital records, electronic documents and Journal-related repositories.
Assisting with initiatives related to the archiving and organization of Journal PDF collections and historical documentation.
Gaining exposure to Microsoft 365 tools, SharePoint, Microsoft Copilot and other technologies used to support collaboration, information management and productivity.
Participating in projects that explore opportunities to improve information-management workflows, document organization and knowledge-sharing practices through the use of digital tools and emerging technologies.
Assisting with the review, organization and analysis of information used in dashboards, reports, presentations and other knowledge products.
Contributing to change-management and user-experience initiatives designed to improve access to information and resources.
Assisting with the preparation of briefing materials, presentations, reports and project documentation.
Participating in meetings, workshops and knowledge-sharing activities relevant to the work of DGACM and the Journal Unit.
Supporting special projects related to the history, development and outreach activities of the Journal of the United Nations. This internship is designed to provide participants with practical exposure to knowledge management, digital publishing, organizational communications and innovation initiatives within the United Nations.
Qualifications/special skills
Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Applicants to the UN Internship Programme are not required to have professional work experience. Please describe any coursework, projects, volunteer experience or other activities related to:
Knowledge management
Information management
Digital publishing
Training development
Documentation and process improvement
Records management
Communications and user support Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Knowledge of Graphic Design programs, such as Adobe Photoshop, Illustrator, and Premiere Pro are desirable.
Experience creating presentations, instructional materials, user guides, training resources or process documentation is desirable. Familiarity with Microsoft 365 applications, SharePoint, Microsoft Copilot, Power BI, Microsoft Fabric, workflow-improvement tools, automation technologies or similar platforms is desirable. Experience with programming, scripting, automation or other technical tools that support information-management and business-process improvement initiatives is desirable, but not required.
Please describe any experience you may have with the above technologies and provide examples of relevant academic, professional or personal projects.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an advantage. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.
Intern Specific text
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.