Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Functions / Key Results Expected
Under the overall supervision of the Chief of Mission, supervision of National Senior Human Resources (HR) Officer and direct supervision of Senior Human Resources Specialist (L&D and Reporting) Intern will be responsible for the following administrative tasks:
- File incoming/outgoing correspondence and other documents accordingly. Scan/copy documents. File-research as/when needed for follow-up purposes.
- Assist with arranging job interviews and inviting candidates (contact candidates, create meetings, book calendars).
- Assist with posting the vacancies on IOM Ukraine official website and other related resources, when required.
- Assist with updating units’ organigrammes on a monthly basis or upon Project Managers’ request.
- Assist with verifying monthly attendance records for the selected units.
- Assist with collecting data for danger pay verification and processing.
- Perform such other duties as may be assigned.
Deliverables
Updated units’ organigrammes.
Verified attendance records.
Collected data for danger pay processing.
- Interviews arranged on time and candidates invited.
Required Qualifications and Experience
The candidate should:
- Be enrolled in the final academic year of Bachelor’s / Master`s level or equivalent;
- be enrolled in a graduate school programme (second university degree or equivalent, or higher);
or have graduated with a university degree (not later than 1 year ago).
Technical mastery of the following software programs: MS Word, Outlook, Excel, PowerPoint.
- Excellent Communication skills.
Ability to handle routine and repetitive tasks.
- Good organisational skills.
Flexibility and ability to work under pressure.
- Ability to work effectively and harmoniously with colleagues within a team from varied cultures and professional backgrounds.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.