WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
BACKGROUND AND PURPOSE OF THE ASSIGNMENT
The World Food Programme (WFP) is the United Nations frontline humanitarian agency addressing hunger and malnutrition worldwide. WFP tackles poverty and hunger through a range of interventions: saving lives and protecting livelihoods in emergencies; investing in disaster prevention and mitigation; restoring and rebuilding lives and livelihoods in post conflict or post disaster situations; and other interventions to tackle hunger. Each year, on average, WFP feeds more than 90 million people in over 80 countries.
The WFP South Sudan Rumbek Field Office covers counties in Lakes State, including Rumbek Centre, Rumbek East, Rumbek North, Cueibet, Wulu, Yirol East, Yirol West, and Awerial. (Activities in other parts of Lakes are coordinated with nearby field offices as needed.) Delivery modalities include in kind and cash-based transfers (CBT) food assistance through general distributions for vulnerable populations, provision of school meals and nutrition support, and resilience programmes aimed at livelihoods strengthening and community asset creation.
Lakes State is a region marked by recurring inter communal conflict, displacement, food insecurity, and climate shocks, which continue to challenge humanitarian access and stability. Under the supervision of the national logistics officer, the incumbent will provide specialized support for both in kind and CBT operations in the area of coverage, ensuring efficient, secure, and accountable delivery of assistance to affected populations.
ACCOUNTABILITIES & RESPONSIBILITIES
The incumbent will directly report to Logistics Associate, based in Field Office (FO) Rumbek and is responsible for the below;
The incumbent will directly report to Logistics Associate, based in Field Office (FO) Rumbek and is responsible for the below;
General Logistics support
• Provide support to Field Office logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food/cash assistance to beneficiaries.
• Support the coordination of deliveries from ports/warehouses to Final Distribution Points (FDPs) ensuring timely and accurate documentation of food movements.
• Assist with warehouse stock reconciliation between physical and system stock.
• Ensure capturing of real-time transactions for receipts and dispatches in WFP warehouses and that all backlogs that could have accumulated due to unforeseen circumstances are cleared within reasonable time to maintain 100% online data.
• Verify and reconcile Food Release Notes (FRNs) from Programme Unit with existing stock data and update the FRN tracker.
• Ensure STO and SO documents are linked to the correct FRN, activity, and consignee to improve LESS/COMET reconciliation.
• Other related tasks as required.
• Provide support to Field Office logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food/cash assistance to beneficiaries.
• Support the coordination of deliveries from ports/warehouses to Final Distribution Points (FDPs) ensuring timely and accurate documentation of food movements.
• Assist with warehouse stock reconciliation between physical and system stock.
• Ensure capturing of real-time transactions for receipts and dispatches in WFP warehouses and that all backlogs that could have accumulated due to unforeseen circumstances are cleared within reasonable time to maintain 100% online data.
• Verify and reconcile Food Release Notes (FRNs) from Programme Unit with existing stock data and update the FRN tracker.
• Ensure STO and SO documents are linked to the correct FRN, activity, and consignee to improve LESS/COMET reconciliation.
• Other related tasks as required.
CBT and Retailer management
• Support overall Retailer Relationship Management: onboarding, contract renewal, performance management.
• Receive, record and verify CBT invoices against supporting documents and assist with retailer performance evaluations; ensure timely transmission for reconciliation.
• Ensure local markets/retailers in CBT locations are adequately supplied to meet beneficiary demand.
• Ensure retailers’ shops/warehouses meet food storage standards and regulations.
• Other related tasks as required.
• Ensure local markets/retailers in CBT locations are adequately supplied to meet beneficiary demand.
• Ensure retailers’ shops/warehouses meet food storage standards and regulations.
• Other related tasks as required.
Last Mile deliveries
• Monitor the LESS last mile dashboard on a weekly basis and follow up with cooperating partners (CPs) to ensure all waybills are scanned in a timely manner, maintaining accurate tracking of dispatched commodities.
• Respond to technical queries and requests from cooperating partners regarding last mile with solution-driven answers.
• Ensure losses are posted correctly by last mile operations in the corporate system (WINGS/LESS).
• Ensure Stock Transfer Orders (STOs) are closed promptly once deliveries have been completed, maintaining accurate inventory records and system reconciliation.
• Ensure cooperating partners (CPs) are well trained on last mile operations and proficient in executing tasks within the LESS system, in alignment with WFP standards and procedures.
• Any other related tasks as required.
• Monitor the LESS last mile dashboard on a weekly basis and follow up with cooperating partners (CPs) to ensure all waybills are scanned in a timely manner, maintaining accurate tracking of dispatched commodities.
• Respond to technical queries and requests from cooperating partners regarding last mile with solution-driven answers.
• Ensure losses are posted correctly by last mile operations in the corporate system (WINGS/LESS).
• Ensure Stock Transfer Orders (STOs) are closed promptly once deliveries have been completed, maintaining accurate inventory records and system reconciliation.
• Ensure cooperating partners (CPs) are well trained on last mile operations and proficient in executing tasks within the LESS system, in alignment with WFP standards and procedures.
• Any other related tasks as required.
Required Education
Completion of secondary school education. A post-secondary certificate in the related functional area, such as Transport Economics, Supply Chain, Logistics, Engineering, Business Management.
Required Experience
• Minimum of 5 years post-secondary experience in humanitarian operations in the field of logistics or supply chain.
• Experience working with supply chain information systems including maintaining data systems, running queries on ongoing shipments, pipeline information, and food stocks.
• Experience working with supply chain information systems including maintaining data systems, running queries on ongoing shipments, pipeline information, and food stocks.
Desired Experience
• Experience in contract execution, including compiling contract documentation and administering third party service providers’ contracts.
• Experience in Retailer Management, coordination and vendor/contract support and reporting.
• Knowledge of river logistics and supply chain aspects of CBT.
• Experience in Retailer Management, coordination and vendor/contract support and reporting.
• Knowledge of river logistics and supply chain aspects of CBT.
Required Knowledge & Skills
• Analytical skills, ability to produce thorough reports and basic recommendations.
• Strong initiative, coordination skills and ability to work within logistics operations in deep field locations.
• Ability to negotiate with local authorities and other external stakeholders.
• Proficiency in Microsoft package (MS Excel, MS Word, MS PowerPoint)
• Strong initiative, coordination skills and ability to work within logistics operations in deep field locations.
• Ability to negotiate with local authorities and other external stakeholders.
• Proficiency in Microsoft package (MS Excel, MS Word, MS PowerPoint)
Languages
• Fluency in both oral and written communication in English and oral communication in Arabic is desirable.
• Knowledge of another locally used language is an advantage.
• Knowledge of another locally used language is an advantage.
Remark
The recruitment / VA will also serve as a roster for the same or lower grade level, possible placement in different duty stations, in case of future operational need.
Female candidates are highly encouraged to apply.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
- We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
- If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
- At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
- Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.