Result of Service
The IC will be responsible for the following: 1. Optimal and timely provision of conference services in accordance to the conference standards used by the Department of General Assembly and Conference Management (DGACM); 2. Servicing of ESCWA meetings and events is done to the satisfaction of the organizers and the participants; 3. With the assistance of the meeting services attendant, meeting and events run smoothly, and substantive offices are able to fulfill their mandates in a satisfactory manner.
Work Location
UN-House ESCWA / Hybrid
Duties and Responsibilities
This position is located within the Conference Management Section (CMS), Resource Management and Service Development Division (RMSDD) of the Economic and Social Commission for Western Asia (ESCWA). The meeting services attendant will report directly to the Chief Conference Management Section. The IC is required to undertake the following tasks:
1. Monitor meeting requests submitted on gMeets and books rooms and other services requested;
2. Assist the Unit with cost estimates that are requested on ESCWA’s portal of services, as needed;
3. Assist with matters related to the cost estimator currently being developed within CMS;
4. Assist entering data in e-APG pertaining to interpreters that are in the roster and who are hired to service at meetings and events;
5. Assiss in the preparation of the preliminary list and annotation of agenda items;
6. Prepare the list of participants, as necessary;
7. Prepare and organize sets of official documentation and reference material, and distribute them in the conference room;
8. Prepare invitations to participants to attend meetings/conferences;
9. Escort participants to the conference room, upon request;
10. Distribute texts of speeches and conference room papers to the podium, interpreters and précis-writers, and delegations or participants in the meeting room;
11. Distribute stationery supplies in the conference room;
12. Assist relevant officials/participants and delegates in the meeting room on meeting-related matters;
13. Assist in the coordination with the interpreters and the sound technician;
14. Assist the Chair on the needs of the podium, as needed;
15. Assist in the coordination for coffee breaks, as needed;
16. Assist the information desk, as needed;
17. Distribute bottles of water during intergovernmental meetings, or as requested;
18. Perform general office management functions as required;
19. Assist in the management and coordination of the ASMEs 2026;
20. Prepare the conference room the day before the meetings takes place, including:
a. Type the name and title of each participant on the nameplate template;
b. Print each nameplate and insert them on holders;
c. Carry the holders to the conference room;
d. Set up nameplates in conference rooms as per the approved seating protocol for podium, official delegations, observers and other participating entities;
e. Retrieve, distribute and/or set up nameplates for meetings on an urgent basis;
f. Set up the meeting room;
g. Collect the holders and other conference items and place them in the storage (e.g. UN flags etc). 21. Carry out other tasks as requested by the Chief and the senior staff.
Qualifications/special skills
A High School diploma or equivalent is required. All candidates must submit a copy of the required educational degree. Incomplete applications will not be reviewed A minimum of one year of experience in conference services, meeting services management or related area is required. Experience working in the United Nations or other multinational or international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat; and Arabic is a working language of ESCWA. For this position, fluency in English and Arabic is required. Knowledge of French is desirable. Note: “Fluency” equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand) and “Knowledge of” equals a rating of ‘confident’ in two of the four areas
Additional Information
Recruitment for this position is on a local basis. The incumbent is required to have the legal right to live and work in the specified working location.