Org. Setting and Reporting
This position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The position is based in Port-au-Prince and is located in the Movement Control Unit. The incumbent will report to the Chief of Unit, Movement Control or her/his designate.
Responsibilities
Within limits of delegated authority, the Movement Control Officer will be responsible for the following duties:
Coordinates the activities of a regional movement control office within a specific geographic area in a field mission.
Participates in coordination of the provision of reliable, cost effective, and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility.
Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities.
Prepares operational plans, performance reports, and responses to internal and external audit observations, in consultation with supervisors.
Provides inputs to the standard operating procedures for the movement control related processes.
Monitors quality control procedures to ensure they are implemented for all work processes.
Monitors the accuracy and validity of data recorded in the management information systems.
Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel.
Develops, in consultation with the Chief of Unit, Movement Control, cost-effective and efficient transport plans, accessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions, and their feasibility in operational terms.
Evaluates short-term aviation, sea, and surface transport contracts.
Conducts inventories and physical annual checks of relevant facilities and equipment.
Provides inputs for budget proposals for the field mission's movement control section/unit.
Participates in the coordination of the requisition process, with purchasing authorities, to ensure that bidding and approval activities meet the required timetable.
Determines technical specifications for movement control services and develops statements of work/requirements.
Provides inputs to responses to UN Headquarters, in consultation with the supervisor, during the vendor's evaluation to ensure that vendor’s proposals meet technical requirements.
Ensures all activities of the subordinate elements are in compliant with UN financial regulations and rules.
Participates in the missions conducted in the field by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry.
Participates in resolving problems related to insurance policies for movement control services, in collaboration with insurance specialists.
Manages the allocation and rotation of appropriate work assignments.
Coordinates the individual annual work plans, evaluates the performance of employees and recommends/endorses the recommendation of contract extensions for the Unit’s staff.
Develops training courses, workshops, and other related training activities.
Performs other related duties as required. Joint Movement Control Centre duties / Passenger Booking duties:
Monitors the receipt and registration of customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
Plans and schedules the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries.
Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers.
Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters.
Analyzes projected passenger and cargo flows in order to estimate required resources.
Monitors the statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission, and ensures it is recorded in accordance with the established procedures and deadlines. Cargo Warehouse duties:
Supervises the activities of the Cargo Warehouse.
Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling).
Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping, and labelling are conducted in accordance with the established procedures.
Ensures that luggage and cargo are labelled in accordance with required destinations.
Ensures the timely coordination of the transportation arrangements to the embarkation facility. Air Field/Air Terminal/Transport/Riverine Movement Control Office duties:
Supervises a team of movement control assistants, passenger clerks, and cargo handlers.
Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility, and ensures that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures.
Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew, surface transport, and riverine personnel in accordance with the established procedures and deadlines.
Monitors the loading of aircrafts, vehicles and vessels, in accordance with passenger and cargo manifests.
Ensures that passengers are briefed on schedules, routes, timing and safety requirements in accordance with passenger and cargo manifests.
Monitors check-in and check-out activities for outgoing and incoming passengers and cargo.
Participates in the integrated search and rescue and CasEvac operations upon request. Inbound Delivery Coordination duties:
Coordinates the inbound activities for freight into the mission in accordance with mission supply chain plan with Vendor, Procurement, Centralised Warehouse and all other parties concerned.
Contacts vendors to confirm delivery status and to review shipment documents to ensure that goods are delivered according to the agreed terms and conditions on the Purchase Order.
Collects, checks, and updates information (e.g., ETA, quantities, etc.) and documents (e.g., bill of lading, customs clearance, etc.), provided by commodity and freight forward vendors, in the enterprise resource planning system (Umoja) to facilitate downstream processes.
Tracks and traces all deliveries and updates the inbound delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments.
Searches for issues which may delay and/or disturb the delivery of goods and attempts to find remedial solutions with all parties concerned (Procurement, Vendor, Centralised Warehouse).
Confirms delivery dates and quantities received, and provides delivery confirmation documents to support virtual and/or physical receipt in accordance with agreed Incoterms.
Plans deliveries, raises shopping carts, and drafts statement of work (SOW) for freight forwarding services, including technical evaluation of bids.
Liaises and coordinates customs, transport and MovCon activities, related to inbound shipments with vendors, customs, and all other relevant local and national authorities.
Ensures that daily activities are in compliance with the DOS Environmental and Waste Management policies and in line with the DOS Environment Strategy objectives.
Competencies
Professionalism: Knowledge of logistics operations and practices. Ability to provide and coordinate technical and procedural advice in a broad range of logistics areas. Ability to coordinate inputs with other stakeholders to prepare written reports and communications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
A valid driver’s license is required. Dangerous Goods certificate (IATA and/or IMO) is required. Training in the planning, coordination and control of at least two (2) modes of transport is required.
Work Experience
A minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field with at least three (3) years of supervisory experience on a position directly related to the coordination of complex transport operations in the international environment is required. The minimum years of relevant experience are reduced to five (5) years for candidates who possess a first level university degree.
Experience in the use of International Air Transport Association (IATA) and/or International Maritime Organization (IMO) rules and procedures for the transportation of dangerous goods is required.
Experience using Microsoft Office Suite including Word, Excel and PowerPoint, is required.
Experience in quality management is desirable.
Experience in international operations in a post-conflict environment is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English and French are required. Spanish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages
Language | Reading | Writing | Listening | Speaking
English | UN Level II | UN Level II | UN Level II | UN Level II
French | UN Level II | UN Level II | UN Level II | UN Level II
Desirable Languages
Language | Reading | Writing | Listening | Speaking
Spanish | UN Level II | UN Level II | UN Level II | UN Level II
Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
Special Notice
Applying to this job opening carries an expectation to accept the offer, if selected. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current need period are not eligible to apply.
(a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and
(b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2):
(1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and
(2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.
This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2
(a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2.
(c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.