Org. Setting and Reporting
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, Offices Away from Headquarters, peace operations, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Global Service Centre and the Enabling and Outreach Service.
The Logistics Division (LD) performs a central role in the implementation of end-to-end supply chain management across the United Nations (UN) operations. The LD provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services and directs the delivery of transportation and specialist support services in the functional areas of air transport including unmanned/remotely piloted aviation, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.
The Integrated Movement Service (IMS) provides unified strategic oversight of multimodal movement operations. It comprises the Strategic Multimodal Movement Operations Centre (SMMOC) in Brindisi, Movement Control and Delivery Planning capacity in New York, and Forward Support Deployment Hub in Entebbe, to provide seamless service to all UN secretariat entities. As a single coordination entity, IMS delivers an integrated end-to-end approach that aligns multimodal transportation activities and enhances operational efficiency.
This position is located in the Strategic Multimodal Movement Operations Centre (SMMOC) within the Integrated Movement Service (IMS), Logistics Division (LD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS). The position is based in Brindisi, Italy. The incumbent of the post will report to the Chief SMMOC or designated official.
Responsibilities
Within limits of delegated authority, the Movement Control Officer will be responsible for the following duties: 1) Receives client requests for transportation of military/police contingent deployment/rotation/repatriations and United Nations Owned equipment:
Assesses and identifies most feasible and cost-effective solutions.
Analyzes, plans, implements and manages transportation of personnel and equipment of countries contributing contingents and United Nations owned equipment to and from the United Nations peacekeeping missions and other DOS clients.
Finalizes the plan by liaison, negotiation and coordination with the clients, the relevant Permanent Mission and directly with the National Government, where necessary, prior to implementation.
Resolves any conflicts between these organizations. Analyzes and confirms that rotation/deployment plans are in compliance with the Guidelines for Governments contributing troops to UN Missions (that is, within the broad parameters given) and with the field missions' operational needs.
Attends DOS meetings on allocated missions and any mission planning meetings with or on behalf of the Unit Chief and brief attendees on movement-related matters including planning parameters and current situation.
Offers expert guidance on transportation matters to clients and management. 2) Develops and implements movement plans:
Anticipates client’s transportation requirements and develops capacity to provide responsive solutions.
Prepares cost estimates for mandate periods for budget purposes.
Prepares requisitions or Letters of Assist for the required movement ensuring that requirements and specifications are accurate and complete and obtains funds availability certification.
Develops SOWs to accurately reflect transportation requirement, taking all aspects of the end-to-end movement into account.
Coordinates requisition process with the Procurement Division (PD) to ensure that bidding and approval processes meet required timetable.
Ensures bid document prepared by PD conforms with operational requirements and attends bid opening when necessary.
Reviews bid responses and conducts operational and technical evaluation and analysis of the bids (including any alternate options proposed by bidders) to ensure offers meet technical requirements and matches operational needs. Ensures vendor documentation is correct. Prepares bid evaluation to be forwarded to the PD.
Negotiates with Permanent Missions and/or National Governments to resolve Letters of Assist details within the required operational parameters. Establishes financial limits as being the equivalent costs to the United Nations. Prepares Letters of Assist submission for Committee on Contracts including justification and recommendations.
Attends and advises Committee on Contracts on award with Unit Chief when required.
Keeps DOS, Permanent Missions and Peacekeeping missions informed of progress throughout process.
Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. 3) Coordinates movements of personnel and freight in support of client entities:
Implements movement plans, tasks contracted transportation assets/services, coordinates operations, monitors end-to-end delivery and performance.
Liaises with clients to ensure standard of service is met and to build on lessons learned for further improvement.
Establishes collaborative partnerships with service providers ensuring that contractual terms are met and services are delivered in most cost effective and efficient way.
Collects and analyses movements data, maintains digital dashboards, and uses accurate collected data to influence decision making for service improvements and efficiency.
Supports other Units and activities within IMS as required by the reporting officer.
Competencies
PROFESSIONALISM: Knowledge of steps involved in a large volume transportation program; ability to prepare and negotiate transportation requirements with representatives of air, sea, and surface transportation contractors; understanding of regulations and requirements designed to ensure the safety of personnel and goods transported by contracted carriers; ability to perform research and to evaluate and integrate information from a wide variety of sources and to assess impact on transport operations; proficiency in electronic spreadsheets (Microsoft Excel) and PowerPoint presentations; ability to input data and run queries as an end user using various databases.
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
An advanced university degree (master's degree or equivalent degree) in supply chain management, business or public administration, transportation management or other relevant area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Job - Specific Qualification
A certificate in Dangerous Goods Transportation in accordance with the rules and regulations of the International Air Transport Association (IATA) and/or the International Civil Aviation Organization (ICAO) and/or International Maritime Organization (IMO) is desirable.
Work Experience
A minimum of five
(5) years of progressively responsible experience in administration and management of transportation is required. A minimum of two
(2) years of experience in at least two
(2) modes of transport (air, sea, road, and rail) including the planning, coordination and executing of large-scale personnel and/or cargo movement operations at the international level is required. Experience in the assessment of contract proposals for movements in two
(2) modes of transportation is required. At least two
(2) years of experience in managing and tasking commercial freight forwarding services is required. Experience in using Enterprise Resource Planning (ERP) systems such as SAP, including supply chain modules such as a Transportation Management (TM) module or equivalent is required. Experience in handling dangerous goods cargo, including packaging and documentation is desirable. Experience working in, or in support of, an international organization's field presence (including peacekeeping operations, political missions, or specialized agencies, funds, and programs) is desirable. Experience in sourcing, cleaning and preparing data, selecting and developing visualization/metrics in transportation, procurement, and/or supply chain management is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either French or Spanish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages
Language | Reading | Writing | Listening | Speaking
English | UN Level II | UN Level II | UN Level II | UN Level II
Desirable Languages
Language | Reading | Writing | Listening | Speaking
French | UN Level I | UN Level I | UN Level I | UN Level I
Spanish | UN Level I | UN Level I | UN Level I | UN Level I
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
This position is temporarily available for 6 months with a possible extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
(a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and
(b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs.
The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.
This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2
(a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2.
(c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.