How can you make a difference?
Under the overall supervision of the Director of the Asia Pacific Pillar Office in Tokyo, PPR, the consultant will provide specialized project management and coordination services to support the planning, implementation and successful completion of the UNICEF Tokyo office relocation project.
The consultant will develop and maintain the project management framework required to support the relocation, including project planning, implementation scheduling, stakeholder coordination, risk monitoring, documentation, operational readiness planning and project closure. The assignment is limited to the office relocation project and is intended to deliver defined project outputs that support a smooth transition from the current premises to the new office.
The consultant will coordinate with relevant UNICEF colleagues, vendors, service providers, building management and other external stakeholders to facilitate implementation of relocation activities, monitor project progress, maintain project documentation and produce the agreed deliverables. The consultancy will conclude upon completion of the relocation project and submission of the final handover package.
Education
- Advanced university degree (master’s or higher) in Business Administration, Project Management, Operations Management, Facilities Management, Public Administration, Communications, International Relations or other relevant disciplines is required, preferably supplemented by technical or university courses related to the field of work.
Work Experience
- A minimum of five (5) years of relevant professional experience in project coordination, operations management, office administration, workplace transition, facilities management, office relocation, or a related field.
Skills
- Strong project coordination and organizational skills
- Ability to manage multiple workstreams and priorities simultaneously and deliver results within tight timelines
- Experience in project planning, risk tracking, issue management and progress monitoring
- Strong stakeholder coordination and relationship management skills
- Strong analytical, problem-solving and follow-up skills.
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and project tracking tools
- Ability to work independently with minimal supervision while maintaining close coordination with multiple stakeholders
Language Requirements
- Fluency in English and Japanese (written & verbal) is required.
- Knowledge of another official UN Languages (Arabic, Chinese, French, Russian, Spanish) is an asset.
Desirables
- Previous experience supporting office relocation, facilities transition, workplace redesign or organizational change projects
- Familiarity with facilities management, asset management inventory processes and vendor coordination
- Previous experience with UNICEF, the United Nations system or other international organizations
- Knowledge of business continuity, operational readiness and workplace health and safety considerations
For every Child, you demonstrate...
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
- An up-to-date TMS profile and curriculum vitae (CV)
- Cover letter
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process.