Operations Specialist

Job Description - Operations Specialist (2601879)Job Description 2601879 Operations Specialist Job Posting: 03/Sep/2026Closure Date: 18/Sep/2026, 3:29:00 AMOrganizational Unit: FRANG - FAO Representation in AngolaJob Type: Non-staff opportunitiesType of Requisition: NPP (National Project Personnel)Grade Level: N/APrimary Location: Angola-LuandaDuration: 11 monthsPost Number: N/AIMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal deviceFAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's valuesFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　All selected candidates will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentialityFAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. Organizational SettingThe main aim of FAO’s Representation in Angola is to assist the Government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.Under the overall supervision of the FAO Representative and in close collaboration with the Programme and Administration, the Operations Specialist (Delivery Monitoring, Budgets and Reporting) reports to the AFAOR Programme.This position supports FRANG's capacity for programme/project budget planning, delivery monitoring, and donor financial reporting, contributing to the compliant and effective implementation of FAO Angola's project portfolio. Reporting LinesThe Operations Specialist reports to the AFAOR-Programme and works in close coordination with the Operations Officer, Project Coordinators, and Project Assistants across FRANG's project portfolio. Technical FocusProvide routine operational support to FAO projects and activities in compliance with established rules and procedures. Tasks and responsibilitiesPROGRAMME AND PROJECT CYCLE SUPPORT· Contribute to the development, implementation, and evaluation of programmes/projects, amongst other project cycle tasks;· Conduct programme budget planning & monitoring;· Review relevant documents and reports; identify problems and issues to be addressed and propose corrective actions; liaise with relevant parties; identify and track follow-up actions;· Coordinate and support actions related to timely field project completion/closure, including identification of project follow-up requirements;· Support planning and implementation of selected programme activities in line with SFS fisheries objectives in compliance with FAO and Donor rules and regulations;· Support the programme in conducting, reviewing, and validating the annual FAO Annual Operational Plan and its main outputs, ensuring alignment with its logical framework and budget;· Contribute to funding mobilization efforts for FAO Programme, review the quality and timely inputs to programme preparation as well as the preparation of programmatic and strategic documents and project proposals;II. BUDGET, DELIVERY MONITORING & FINANCIAL REPORTING· Support the planning of financial transactions, supports BH in budget allocations, and liaise closely with all relevant internal and external stakeholders, ensuring compliance with FAO corporate policies as well as donor requirements and regulations;· Assist in capturing unposted commitments, unliquidated advance payments, and forecasted balances;· Facilitate running cost planning;· Conduct project financial statement monitoring;· Review balances in relation to Not to Exceed (NTE) dates and flags them to project managers;· Extract financial statements (FS) and Expenditure Transaction Listings (ETL) on a timely basis for every project and provides guidance to the project team on over- or under-expenditure;· Conduct monthly monitoring of the budget for different budget lines and provide guidance to project managers;· Set up meetings with project teams and finalize specific expenditure plans (as applicable) for 6-month activity implementation, and provide operational advice on possible implementation actions, in consultation with the Operations Officer and Head of Programmes;· Assist Project Managers in gathering ad hoc information requested by the donor or programme;· Assist Project Managers and the programme team in preparing financial reports for donors;· Provide guidance on the assignment of correct budget codes to support the implementation of planned budget activities;Review Local Travel Authorizations (LTAs) and Local Travel Expense Claims (LTECs) on GRMS, ensuring accuracy and compliance prior to approvalIII. HR BUDGET PLANNING & OPERATIONAL SUPPORT· Prepare HR budgetary planning;· Collate all information required to compile the Country Office Human Resource (HR) plan;· Provide quarterly HR statements against the endorsed plan and transmit HR budget gaps/excess to Senior Management;· Provide support on delivery and stock management, and on the assessment/inspection and evaluation of suppliers and received goods;· Perform other related tasks as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements• Postgraduate degree (or a bachelor's degree with relevant experience) in Business Administration, Business Management, Operations Management, Public Administration, Supply Chain Management, Finance, Accounting, Economics, Development Studies, Project Management, International Development, Agriculture, or a related field.• Minimum 3 years experience in Operations and Budget Monitoring, preferably within FAO, another UN agency, or an international development organization.• Working knowledge of English, and in Portuguese.• National of Angola. FAO Core Competencies• Results Focus• Teamwork• Communication• Building Effective Relationships• Knowledge Sharing and Continuous Improvement ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)Applications received after the closing date will not be acceptedPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. HOW TO APPLY• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills• Candidates are requested to attach a letter of motivation to the online profile• Once your profile is completed, please apply, and submit your application• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications• Incomplete applications will not be considered• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application• Only applications received through the FAO recruitment portal will be considered• Your application will be screened based on the information provided in your online profile• We encourage applicants to submit the application well before the deadline date.If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/cspFAO IS A NON-SMOKING ENVIRONMENT