Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
The establishment of a UN Common Premises for United Nations organizations is an important component of the UN’s Reform Programme. The objective is to build closer ties among United Nations staff and promote a more unified presence at the country level, where possible and where it economically makes good business sense.
In this context the UN Common premises (UN CP) in Dhaka, was established and it comprises, at present, the following UN programmes and specialized agencies, departments & offices and entities: UNRCO, WFP, UN Women, UNDSS, UNAIDS, UNIDO, UNFPA, UNESCO, UNOPS, UNIC, UNHCR and IOM. The post is created as part of the UN CP budget to provide the necessary assistance to the UN Team.
Under the guidance and direct supervision of the Supply Chain Officer (UN Common Premises) and the overall supervision of the and IOM Resource Management Officer the incumbent will support IOM on all aspects of Common Premises management and operations to facilitate the smooth functioning of the UN CP and the consistent delivery of services related with common premises.
The Procurement and Logistics Associate works in a client, quality and results-oriented manner in close collaboration with the Building Management Committee of UN CP, IOM team as well as personnel of other UN agencies to exchange information and contribute to the consistent Common Service delivery.
The Procurement and Logistics Associate contributes to efficient work of the common services system and supports the execution of transparent and efficient procurement services and processes, including the administration and execution of processes and transactions promoting high quality and accuracy of work.
- Organize supply and re-supply for common commodities with IOM supply contractors (LTA’s), follow up with the contractors as necessary, receive, inspect and verify all incoming supplies.
- Monitor that all administrative and procurement activities are conducted in full compliance with IOM rules, regulations, policies, and strategies.
- Monitor office premises and related common services LTAs.
- Assist in the organization and control of the distribution of space in the office common premises, the corridor and other in-door and out-door common areas as necessary.
- Participate in the preparation of the annual budget and quarterly expense reports for common premises in cooperation with IOM team and UN agencies.
- Liaise with landlord and office service providers verifying that all contractual obligations are met in a timely manner.
- Coordinate with ICT unit the logistics arrangements of related communication requirements and common equipment.
- Arrange for maintenance of the common share area and minor repairs, as necessary, in coordination with the IOM team and Management Committee.
- Receive, inspect and verifiy all incoming equipment and furniture in common use.
- Support the annual physical inventory verification exercise by checking the accuracy of records and location of Common inventory/property.
- Provide operative inputs to the fleet policies and procedures.
- Attend meetings with UN agencies and external service providers and verify that the management, monitoring, review, evaluation, and assessment of outsourced Common Premises Services, comply with the MOU concerning the Occupancy and Use of the UN Common Premises.
- Facilitate collaborative arrangements with the UN agencies and organize any repairs, remodeling and renovation work to be done with respect to the Common Premises, offices, including any offices not allocated to an agency, if such work affects the building.
- Create and maintain a filing system for common premises related materials.
Education
- Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or
- High school Diploma with five years of relevant professional experience.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
Experience
Skills
- Position specific skills, for example:
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.