Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope;
Under the overall supervision of the Chief of Mission and the direct supervision of the Resource Management Officer, the successful candidate will be responsible for the carrying out the following duties and responsibilities:
1. Organize and oversee all procurement activities, in line with the needs of the IOM Dar es salaam and according to the IOM Procurement Policy. Set up and implement appropriate mechanisms to avoid fraud and ensure transparency.
2. Process purchase requisitions (PR), request for quote (RFQ) with vendor/s preparation of bid analysis summaries (BAS) followed by financial preparation of purchase order (PO).
3. Ensure all procurement documents are routed for approval using the IOM authorization matrix as applicable for the mission in the Republic of Tanzania.
4. Prepare Request for payment (RFP) documents and close purchase orders when all consignment is received; submit RFP copies with supporting documentation to the account’s unit.
5. On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignment, as required by the country law.
6. Keep and update an inventory list and tracking system of all IOM assets in Dar es salaam and set up/streamline procedures to manage and safeguard all IOM Dar es salaam assets/supplies. Take care of disposal of assets according to IOM procedures.
7. Keep all vehicles’ registration documents, taxes and stamps according to laws and regulations in force.
8. Liaise with IOM Administration in Dar es salaam, to ensure that all IOM assets in Dar es salaam are insured all times through a reputable Insurance Company under the best terms and conditions. Follow up on any claims that may arise.
9. Organize maintenance of all office equipment (excluding IT equipment) and security of Dar es salaam Office and guarantee a continued supply of all essential utilities.
10. Maintain a file for each vehicle including copies of purchase invoice, insurance and other relevant documents.
11. Undertake IOM Dar es salaam clearing & Forwarding assignments. Advise on importation & exportation of any duty-free commodities and assist international staff in obtaining documents/licenses/exemptions etc. as and when appropriate.
12. Perform any other related task as requested.
Education
-Bachelor’s Degree combined with 2 years working experience in law (LLB) or related field.
-Experience in International, Public Procurement or Contracts and Supplier Management is required.
-Knowledge of the legal aspects of contract management will be an added advantage
-Ability to work under pressure and meet deadlines
Experience
-Knowledge of the legal aspects of contract management will be an added advantage
-Ability to work under pressure and meet deadlines
Skills
Strong Computer skills especially in Ms Excel, Word and Outlook.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, Fluent in English & Kiswahili are required
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.