Project Assistant

Organizational Context and Scope

• Arrange appointments for the Migration Governance, Border and Mobility Unit staff, receive visitors, place and screen telephone calls and respond to routine requests for information.
• Provide administrative, programmatic and logistics support to meetings, committees, conferences and workshops.
• Provide technical and operational support to organization of trainings, booking of venues and assisting with logistics.
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
• Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required.
• Provide assistance in the administrative processing consultants' contracts.
• Provide assistance with travel requests and expense claims.
• Provide assistance purchase requests, payments and introducing information in Wave platform.
• Regular coordination with staff in IOM Admin/Finance Management Unit.
• Conduct other duties as may be assigned by the Head of Office/National Program Coordinator.

Educations

• High school diploma with four years of relevant experience; or,
• Bachelor’s degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.