Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the general supervision of the Chief of Mission (CoM) of Country Office (CO) w/ Coord Functions for Mediterranean (COMED) and the direct supervision of the Project Manager, the Project Assistant – Family Reunification will be responsible and accountable for assisting in carrying out operational tasks relating to the implementation of the Family Reunification project in accordance with established procedures and under regular guidance from the supervisor.
- Support the organisation of DNA testing for family reunification including liaison with IOM Country Offices (COs) and Italian Consulates in migrants’ countries of origin, maintaining regular contact with beneficiaries via phone, email and other communication tools and support the Organization in coordinating with the specialised laboratory for DNA testing sessions to be completed in a timely and orderly manner.
- Support beneficiaries of the family reunification project by collecting relevant information during beneficiary contact and referring cases with specific needs or potential vulnerabilities to the Project Manager to support timely and appropriate follow-up by the responsible officer.
Support the Project Manager in all the administrative aspects related to the implementation of the project and collect all the relevant documents (including financial records) for the preparation of monthly and final reports.
- Perform such other relevant duties as maybe assigned.
Education
- Bachelor’s degree in Law, Political Science or International Relations or a related field from an accredited academic institution with two years of professional experience; or,
- High school diploma with four years of relevant professional experience.
Experience
- A minimum of two years’ experience in direct work/counselling/assistance to migrants and /or asylum seekers with specific focus on provision of information on legal procedures and immigration and asylum law;
- A minimum two years’ relevant work experience in applied data analytics using R/Python, PowerBI or similar tools;
- Demonstrated experience in design of data visualizations (dashboards and static graphs/data visuals;
- Experience in implementation of administrative procedures; and,
- Previous experience in liaising with authorities in the field of migration (e.g. Police offices, prefectures, embassies etc.)
Skills
- Knowledge of International, EU and Italian legislation on migration and international protection;
- Knowledge of the family reunification procedure to Italy and of the relevant EU legal framework.
- Good interpersonal and communication skills in a multi-cultural setting;
- Proficient in a Microsoft Office environment and office software packages; and,
- Knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
Working knowledge of French, Arabic, Tigrina, Somali, Urdu is desirable.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.