Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the overall supervision of the National Project Officer (Migration Management) in Panama and direct supervision of the Project Coordinator; the successful candidate will support IOM Panama's projects unit with the coordination and logistics for the distribution of NFI during the TCNA operation and others related activities.
Asistir en la implementación de los aspectos operativos, administrativos y financieros del proyecto de acuerdo con las políticas y prácticas de la OIM, así como con los requisitos del donante.
- Mantener informado al supervisor sobre el estado de la implementación del proyecto; identificar brechas y sugerir acciones para mejorar su ejecución.
Gestionar las actividades operativas diarias del Punto de Artículos Esenciales, manteniendo su funcionamiento de acuerdo con los procedimientos e instrucciones establecidos.
- Registrar, organizar y mantener el control de los NFIs asignados al punto, asegurando un manejo ordenado y actualizado.
Informar sobre toda necesidad que requiera apoyo logístico y asistir en la coordinación de las mismas.
- Apoyar en los procesos logísticos que sean requeridos.
- Realizar la entrega ordenada, oportuna y conforme a los procedimientos establecidos de los artículos esenciales y NFIs a la población beneficiaria.
- Apoyar en las acciones logísticas que se requieran para el adecuado funcionamiento del punto y para la ejecución de actividades de asistencia humanitaria.
Elaborar reportes de distribución y reconciliación de inventarios.
- Mantener el Punto de Artículos Esenciales en condiciones adecuadas de orden y limpieza, velando por la correcta disposición de los insumos y del espacio de trabajo.
Coordinar con el equipo de compras, administración y equipos de programa.
- Preparar informes administrativos y la información estadística, según se requiera.
Realizar cualquier otra función que le sean asignadas.
Education
- High school diploma with four years of relevant experience; or,
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
Knowledge of financial rules and regulations.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in Spanish is required (oral and written).
Working knowledge of English is desirable.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.