Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Organizational Context and Scope
In close collaboration with national and local authorities and experienced Partners, in the context of the project 'Helios+: Comprehensive actions for the integration of third-country nationals into the labour market' in the Region of Crete" with MIS Code 6018664 under the Programme "Crete 2021–2027", IOM aims at promoting the integration of beneficiaries of international protection and temporary protection into the Greek society through activities for employability support, the provision of Greek language courses and vocational training, the support for independent living, including rental subsidies, activities promoting social cohesion and inclusion.
Under the overall supervision of the National Project Officer and the direct supervision of the Regional Coordinator (Crete), the successful candidate will have the following duties and responsibilities:
- Oversee the assigned project team by ensuring smooth coordination and delivery of tasks assigned.
- Ensure the accuracy and quality of messaging to beneficiaries contacting the project’s helpline, develop monitoring tools and organize the work of the helpline team members.
- Perform general administrative tasks to support the project implementation in a timely and efficient manner, upon coordination with senior management and in full alignment with the Organization’s standard administrative procedures.
- Develop the methodology and create tools, materials and standard operating procedures and oversee their implementation to ensure the applicability and monitoring of the project administrative procedures.
- Support the coordination of flow of working documents and project deliverables in collaboration with Coordinators of project components.
- Support senior management in the effective monitoring of the budget.
- Prepare analysis and reports for the efficient use of resources.
- Support senior management in the preparation of reports as required for budget preparations and audit.
- Support the collection, verification, safekeeping, updating of data and Means of Verification, maintain and update the project archive.
- Perform such other duties as may be assigned.
Education