Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Project Context and Scope
IOM Ethiopia's vision is to place the rights and well-being of migrants at the centre of its interventions, adopting a preventive, protective, and responsive approach. Its protection interventions in Ethiopia follow a six-pillar intervention that includes direct assistance to migrants, displaced persons and affected communities, thematic guidance, capacity development, advocacy, and research. The Protection Unit (PXU) works closely with the government of Ethiopia and various stakeholders in emergency, displacement, and migration settings to reduce protection risks and address the needs of vulnerable individuals and communities. IOM is guided by rights-based approaches across its migration programming, demonstrating commitment to the safeguarding of vulnerable groups.
Organizational Department / Unit to which the Consultant is contributing
Under the overall supervision of the Senior Programme Officer (Protection), and direct supervision of National Policy and Liaison Officer, the successful candidate will support the implementation of administrative tasks of PXU under the different projects within the Protection unit.
- Provide general/clerical assistance in the implementation of project activities.
- Retrieve, compile, summarize, and present information/data on specific project topics.
- Assist in monitoring budget and updating budget related information.
- Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
- Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations,and other forms of documentation.
- Support the organization of meetings, workshops and training sessions.
- Respond to general information requests and inquiries; set up and maintain files/records.
- Assist in travel management processes, including travel authorization, ticketing, and claims administration.
- Perform such other relevant duties as maybe assigned
Education
- Bachelor’s degree in Business Administration, Management, Accounting, Finance, Economics, Public Administration, or a related field from an accredited academic institution with one year of relevant professional experience; or,
Experience
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
- Ability to coordinate meetings, workshops, and events, including logistical and administrative arrangements.
- Excellent organizational, planning, and time-management skills, with the ability to manage multiple priorities and meet deadlines.
- Strong communication and interpersonal skills, with the ability to effectively liaise with internal and external stakeholders.
- Ability to work independently and as part of a team in a multicultural environment.
- High level of integrity, professionalism, and attention to detail
Languages
IOM’s official languages are English, French, and Spanish.
Required
For this position, fluency in English is required (oral and written).
Desirable
Working Knowledge of Amharic
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Competencies
Notes
IOM covers affiliate contractors against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Affiliate contractors are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.