Project Associate (Climate Mobility Innovation Lab)

Introduction

Organizational Context and Scope

Under the overall supervision of the Director of the Climate Action Division (CAD) and the direct supervision of the Chief of CMIL, and in close coordination with relevant programme, administrative and finance units at the Country Office, Headquarters and Administrative Centres, the Project Associate will support project monitoring and administrative functions with direct support to CMIL Mediterranean project activities implemented by the Climate Mobility Innovation Lab (CMIL) Mediterranean hub.

The IOM Country Office in Italy supports a range of programmes and initiatives addressing migration. The CMIL Mediterranean hub leads the implementation of activities contributing to the advancement of innovative solutions to address migration and climate change issues. The incumbent will support to programme-specific finance needs, including budget monitoring, financial tracking and administrative coordination, to ensure the accurate, timely and compliant management of operations in line with IOM financial rules, procedures and donor requirements.

• Assist with project operations, administrative and financial monitoring of project activities.
• Retrieve, compile, summarize, analyse, and present financial information/data on specific project needs.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in compliance, bring them to the attention of the supervisor and suggest remedial actions.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
• Organize meetings, workshops and training sessions. Respond to general information requests and inquiries; set up and maintain files/records.
• Assist in monitoring internal workflows in close coordination with relevant internal levels including but not limited to procurement.
• Perform other related duties as assigned.

Education

High School diploma with five years of relevant experience; or,

• Bachelor’s degree in Finance, Accounting, Business Administration, Economics or a related field from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in finance, accounting, budget monitoring or administrative support functions, preferably within an international organization, UN agency or public sector environment.
• Experience in monitoring budgets, tracking expenditures, verifying availability of funds and supporting financial reporting.
• Familiarity with financial rules, procedures and internal controls, including support to audits and financial reviews.

• Prior experience working in an international or multicultural environment is an advantage.

Skills

• Good knowledge of financial administration, budget monitoring and basic accounting principles.
• Familiarity with IOM or UN financial rules and regulations, including IPSAS, is an advantage.
• Strong attention to detail and accuracy in financial data processing and reporting.
• Ability to organize, prioritize and manage multiple financial and administrative tasks within deadlines.
• Proficiency in standard office software and financial or enterprise resource planning (ERP) systems.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

Working knowledge of any other IOM official languages can be an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

No late applications will be accepted. Only shortlisted candidates will be contacted.