Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the overall supervision of the Chief of Mission and direct supervision of the Head of Programme Support Unit (PSU), the Project Associate – Development and Reporting will be responsible and accountable for providing general and administrative support to the development and design of new projects, engagement with technical specialists at the International Organization for Migration (IOM) Egypt Country Office (CO) and reporting on programmes/projects implemented.
2. Draft reports, concept notes, proposals for potential donors in accordance with applicable CO protocols to contribute to resource mobilisation efforts.
3. In close coordination with Programme/Project Managers (PM), compile donor interim and final project reports aligned to the programme/project objectives, work plans, and timelines in accordance with the project documents and donor agreements to meet contractual reporting obligations.
4. Participate in quality assurance regarding project reporting and verify relevant documents are aligned with donor standards and requirements as well as the IOM Project Handbook and writing Style Manual.
5. Support the unit in project development and reporting tasks within the Project Information and Management Application (PRIMA) system and provide procedural guidance to relevant units on PRIMA functionalities as needed, to support the unit's day-to-day use of the system.
6. Conduct desk research and draft background information for programme and project proposals, and maintain the CO’s contact list of all relevant stakeholders, donors and potential calls for proposals to facilitate outreach and identification of funding opportunities.
7. Draft a range of communication and advocacy products, including letters, situation reports, briefing notes, fact sheets, brochures, Monitoring and Evaluation (M&E) reports, targeted fund-raising products to support the CO's visibility and reporting needs, whenever necessary.
8. Undertake duty travel, as required, to support project/programme implementation, monitoring, and liaison with field counterparts, to help strengthen coordination between the CO and Implementing Partners (IPs).
9. Assist in preparing contracts and follow up on the administrative, financial and management requirements of project development, including logistical and administrative preparation for internal and external trainings and workshops to facilitate timely processing of project-related administrative actions.
10. Update project-related data in IOM’s portals, internal reporting matrices, Project Matrix, and other documents for the accuracy and reliability of institutional data systems.
11. Attend internal meetings, external partner meetings, and/or thematic seminars and conferences and take notes, when required, to support information-sharing and institutional knowledge retention.
12. Perform such other relevant duties as maybe assigned.
Education
- Bachelor’s/University degree in Political or Social Science, Business Administration, International Relations, Migration or Development Studies, Human Rights, Law or a related field from an accredited academic institution with three years of relevant professional experience; or,
- High School Diploma with five years of relevant professional experience.
Experience
- Proven work experience either in project development and project management;
- Work experience in technical writing, editing, and reporting;
- Work experience in donor relations and report writing for relevant donors would be a distinct advantage;
- Some experience in and understanding of monitoring and evaluation concepts; and,
- Some relevant work experience in international development or the humanitarian sector.
Skills
- Ability to work with a wide cross-section of research partners: Government, NGOs, communities, academic institutions, media and international donors;
Good English writing skills;
- Good communication and negotiation skills;
- Ability and proven track record to prepare and present clear and concise research papers and reports in English and French;
- Good organisation skills, analytical and creative thinking;
- High computer literacy; familiarity with standard word processing, spreadsheet, database, publishing, internet research, and e-mail communication;
- Personal commitment, flexibility, efficiency and drive for results; ability to perform research and make effective decisions under time pressure; and,
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English and Arabic is required (oral and written). DESIRABLE: Working knowledge of French.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.