Project Development and Reporting Officer (P)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

• Internal candidates
• Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories:

Organizational Context and Scope

• Humanitarian Assistance and Protection: Delivering lifesaving aid (shelter, Water, Sanitation, and Hygiene (WASH), health, Non-Food Items (NFIs)) and protection services to Internally Displaced Persons (IDPs), returnees, refugees, and vulnerable migrants, including GBV prevention, child protection, and anti-trafficking support.
• Displacement Tracking and Data Management: Deploying the Displacement Tracking Matrix (DTM) to provide real-time mobility and needs assessments, informing humanitarian response and policy decisions.
• Migration Governance and Policy Support: Strengthening GoCAR’s capacity to manage migration through legal frameworks, border management, and regional cooperation, while advocating for rights-based migration policies.
• Community Stabilization and Resilience: Implementing quick-impact projects (infrastructure, livelihoods, social cohesion) to reduce tensions and foster inclusive recovery in displacement-affected areas.
• Reintegration and Recovery: Supporting sustainable return and reintegration of displaced populations through socio-economic programs, psychosocial support, and HLP rights advocacy.

Under the overall supervision of the the Chief of Mission (CoM), and direct supervision of the Programme Manager (Community Stabilisation), in close collaboration with the relevant units at the Regional Office and Headquarters (HQ), the Project Development and Reporting Officer will be responsible and accountable for project development and donor liaison activities through the development, review and submission of project proposals and donor reports, coordinating the project development, donor and institutional reporting in the fields of migration management, emergency response, other programmes in the Country Office (CO), as well as identifying opportunities for developing and promoting IOM’s strategic objectives through programmes in CO and for developing Strategic Partnership with counterparts in the government, UN agencies and other relevant stakeholders in line with IOM global, regional and country strategies including the Strategic Results Framework (SRF).

• Identify project opportunities based on national and sub-regional needs, in close collaboration with relevant Units in the CO, and the Regional Thematic Specialists (RTSs), and the Regional Project Development Officer (RPDO). Keep up to date about funding trends, policies, strategic priorities, and budgetary planning cycles of donors and governments. Proactively seek funding sources among government and non-government donors, in line with IOM’s strategic priorities.
• Coordinate the design and development of new and innovative programmes and projects with relevant units in the CO, partners and donors by ensuring compliance with donor interests and requirements, as well as IOM standards, and are aligned to the IOM’s Strategic Results Framework. Ensure the review and endorsement of concept notes, proposals and donor reports on IOM’s relevant software application.
• Maintain effective working relationships with donors and potential donors, liaising, as necessary, with RO and IOM COs with resource mobilization functions.
• In coordination with the CoM, represent the CO in donor meetings, briefings, conferences, UN Working Group meetings, and liaise with donors, governmental partners, project partners, think tanks, and policy centers at the international and national level.
• Support Project Managers in complying with donor reporting by coordinating, providing input, and reviewing of donor and other relevant reports. Ensure compliance with donor requirements and procedures and IOM reporting standards and processes. Support Project Managers in the effective use of the relevant software application as a knowledge management tool and means to capture project data. Proactively analyze resource requirements for the achievement of the country strategy and identify possible actions.
• Create and maintain up-to-date donor profiles and produce guidance notes on donor priorities. Identify approaches to expand the donor base, including research and mapping of funding trends. Draft Appeals, Sitreps, as required.
• In coordination with the CoM, coordinate the development and review of the CO’s strategic planning process, including annual work planning.
• In cooperation with the Public Information Unit/Public Information Officer, produce visibility and other presentation materials to support resource mobilization, including, but not limited to, donor visits and briefings, reports, data and strategic information.
• In coordination with the RO, provide project development and reporting capacity building and training, including rollout of SRF.
• Share knowledge created through multiple means, including ensuring accurate, updated, and pertinent records of all correspondence, project development and reporting files, and other related information in relevant software applications
• Perform such other duties as may be assigned.

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

Experience working in an international organization and knowledge of the UN system;

• Experience in the field of migration issues, project development and design, project implementation, and administrative and financial management;
• Experience in donor relations and grant management for specific donors of IOM’s interest;
• Previous experience and knowledge of donor funding mechanisms, particularly in the Country;
• Experience in project development, donor reporting, and technical writing and editing, preferably in the international development/humanitarian sector; and,
• Experience with Results-Based Management approach and other strategic planning approaches.

Skills

• Excellent communication, writing and organizational skills; ability to prepare clear and concise reports;
• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;
• Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national/international institutions, and Non-Governmental Organizations;
• Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative, and good judgment;
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,

Languages

For this position, fluency in English and French is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Notes

Appointment will be subject to all clearances, including medical and security, as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland, on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority, and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.