Reporting Officer (P)

Introduction

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. 

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates

Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: 

 

Organizational Context and Scope

 

Under the overall supervision of the Chief of Mission, and the direct supervision of the Head of Project Support Unit the Reporting Officer will provide technical leadership on donor and institutional reporting, with a strong focus on compliance and performance reporting, ensuring accuracy, timeliness, and results-based accountability in a volatile operating environment.

Coordinate the elaboration and compilation of the Mission’s donor reports, ensuring compliance with donor requirements and IOM policies and procedures. In particular, lead the preparation of project reports, in accordance with donor reporting templates and guidance.

Coordinate inputs from IOM Project Managers, M&E staff, and Administrative/Finance units to ensure coherence between narrative and financial reporting.

Ensure compliance with IOM reporting policies, standards and processes. Ensure smooth processing, review and endorsement by the relevant reviewers, including the Regional Office in Dakar, Global Offices and HQ.

Ensure timely submission of donor reports, in line with specific internal requirements and procedures, and keep records of reporting packages in IOM files and corporate systems.

Monitor the Mission’s reporting calendars and deliverables, flag risks of implementation delays, late reporting or non-compliance, and support corrective actions.

Consolidate programmatic evidence, success stories, and lessons learned for donor engagement and internal learning.

Support IOM Project Managers in effective use of the relevant software application as a reporting and knowledge management tool and means to capture project data, lessons learnt and good practices.

Share knowledge created through multiple means including ensuring accurate, updated and pertinent records of all correspondences and reporting files, and other related information in relevant software applications.

In coordination with the RO, provide capacity building and training on IOM reporting to IOM staff.

Perform such other duties as may be assigned.

 

Education

Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,

Experience

Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector; and

Skills

Good communication, writing and organizational skills; ability to prepare clear and concise reports; 

Basic knowledge of monitoring and evaluation concepts, approaches, and methodologies;

Confirmed experience in donor report writing in humanitarian and/or development settings;

Experience with Results-Based Management approach and other strategic planning approaches;

Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national and international institutions, and Non-Governmental Organizations;

Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative, and good judgment;

Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,

Good level of computer literacy, including database applications.

 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, and Spanish).

For this position, fluency in  English and French is required (oral and written). 

Working knowledge of another official UN language (Arabic, Chinese, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

 

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time in Geneva, Switzerland, on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.

Only shortlisted candidates will be contacted.