Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
All external candidates, except candidates from non-represented member states of IOM.
Organizational Context and Scope
Under the direct supervision of the Chief of Mission (COM) and under the functional supervision of the Senior Sub-Regional Resources Management Officer (SSRRMO) in Brussels, in close coordination with the Regional Office (RO) for Europe and Central Asia, the Department of Financial and Administrative Management (DFAM) at Headquarters (HQ) and the Global Shared Services Centre (GSSC), the Resources Management Officer will be responsible and accountable for supervising and managing the budgetary, financial, and administrative functions of IOM Norway and providing support in these areas to the relevant Heads of Units and Project Coordinators.
1. Supervise the functioning of the Resource Management Unit of IOM Norway, plan and, in coordination with the COM, implement necessary structural reforms in the Unit, build capacity, and ensure its effective operation.
2. Monitor and oversee the financial management and administrative compliance for all activities under the existing projects managed by IOM Norway, including but not limited to the day-to-day financial transactions and relevant administrative matters, in line with IOM rules and procedures.
3. Facilitate the management of the treasury, including forecasting cash flows in line with approved project activities and operational plans. In coordination with relevant Heads of Units and Project Coordinators, support the liaison with the respective administrative and financial departments of the Government and donors to keep abreast of changes in guidelines, requirements, contractual obligations and related matters. Support and advise where necessary on the adherence of funded projects to donor requirements.
4. Prepare regular financial reviews and monitoring of projects, overseeing the budget control process and analyse variances between budget and actual expenditures.
5. Monitor budget control processes and the financial status of the projects’ activities and inform and update the CoM and the Heads of Units accordingly. Review financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight trends or risks.
6. Prepare and/or review project budgets, budget revisions, and financial reports in accordance with IOM regulations and established procedures.
7. In coordination with Heads of Units and relevant Resource Management colleagues, participate in reviewing existing projects’ specific procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
8. Supervise IOM Norway Human Resources, Procurement, Financial and Administrative functions, ensuring timely recruitment and procurement operations and compliance with IOM requirements.
9. Oversee the Supply Chain services, including contracts with suppliers of goods and services, procurement staff in implementing missions and related administrative authorities. Oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
10. Participate in the respective Government, UN, and civil society meetings when required.
11. Provide financial and administrative input to programme development, performance monitoring, and donor compliance, as required.
12. Perform such other duties as may be assigned.
Education
- Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
- Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
Experience
- Experience in all areas of financial administration including financial management, accounting and budgeting;
- Experience in human resources, procurement and logistics;
- Experience using an Enterprise Resource Planning system,
- Experience in emergency operations is an advantage;
- Experience in monitoring and evaluation and/or audit is an advantage; and,
- Experience with multi-country programming is advantageous.
Skills
- Ability to work closely with government and international officials;
- Demonstrated ability to act independently and exercise sound judgment;
Ability to work under pressure;
- Demonstrated ability to prepare clear and concise reports;
- Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage; and,
- Knowledge of ERP (Oracle) is highly desirable.
Languages
For this position, fluency in English is required (oral and written).
Working knowledge of Norwegian is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.
IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.
IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.