Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the overall supervision of Senior Resource Management Officer in Ankara and the direct supervision of National Budget Officer, the Senior Finance Assistant will be responsible for the following duties:
2. Provide regular and ad hoc financial information to support informed financial decision making.
3. Provide specialized support to senior management in Istanbul sub-office in monitoring and overseeing the financial management for all project activities, and regularly report the financial status of projects to the Program Coordinator, SRMO, the RMOs, the donor, and other stakeholders.
4. Assist the Program Coordinator providing oversight of financial expenditure and accountability. Provide forecasts of cash flows according to activities of all projects. Ensure all commitments are registered and reflected in financial reports. Ensure that salaries and all other expenses are correctly charged.
5. Assist RMO / Finance and Budget Officer in providing feedback to the projects’ financial analysis and donor financial reports in accordance with the donor/grant agreement and IOM’s procedures and regulations.
6. Prepare donor financial reports in accordance with IOM regulations and established procedures. Assist Program Coordinator and RMO / Finance and Budget Officer in preparing annual budget for all project activities; monitor budget control process and analyse variances between budget and actual expenditures.
7. Assist Program Coordinator and RMO / Finance and Budget Officer in the preparation of budgets for new programmes/ projects, ensuring proper coordination within the Mission. Maintain all project financial and administration-related files.
8. Manage and prepare the payroll by executing validity checks on monthly payroll results.
9. Support review of budget proposals, conducting desk research of market prices of commodities and services, taking into consideration overall staffing and office cost structure.
10. Coordinate with Project Managers to ensure costs are correctly charged against the budget lines.
11. Perform any other duties as may be assigned.
Education
• Completed High school degree from an accredited academic institution, with at least six years of relevant professional experience.
Experience
• Experience in accounting, finance, banking, and treasury
Skills
• Strong interpersonal and communication skills
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, Fluency in English, Turkish is required.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.