The Financial Associate is responsible of the organization's financial operations by managing budgets, financial transactions, and reporting activities. The role ensures compliance with financial policies and procedures, provides financial guidance to managers and staff, and supports effective resource management. It also contributes to payroll administration, vendor management, audit processes, and financial monitoring to promote accountability, accuracy, and informed decision-making.
1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
2. Prepare budget, accounting, financial, statistical reports and other reports as required
3. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
4. Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
5. Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
6. Monitor compliance with financial policies, procedures, rules and regulations;
7. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
8. Provide regular and ad hoc financial information to support informed financial decision making;
9. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
10. Manage and prepare the payroll by executing validity checks on monthly payroll results;
11. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
12. Prepare draft responses or respond to audit queries and follow up on audit recommendations;
13. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
14. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; and,
15. Perform other related duties as required.
2. Prepare budget, accounting, financial, statistical reports and other reports as required
3. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
4. Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
5. Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
6. Monitor compliance with financial policies, procedures, rules and regulations;
7. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
8. Provide regular and ad hoc financial information to support informed financial decision making;
9. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
10. Manage and prepare the payroll by executing validity checks on monthly payroll results;
11. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
12. Prepare draft responses or respond to audit queries and follow up on audit recommendations;
13. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
14. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; and,
15. Perform other related duties as required.
EDUCATION
- High School diploma with seven years of relevant experience; or,
- Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience.
EXPERIENCE
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.