Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the overall supervision of the Resources Management Officer (RMO) in Caracas and direct supervision of the Finance and Administration Officer; and, in collaboration with relevant units in the Mission, the successful candidate will be responsible and accountable for supporting the resources management functions in the Mission.
• Provide specialized advice and support to Project Managers and/or Head of Sub-office on financial and administrative matters;
• Provide support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
• Assist in monitoring compliance with financial policies, procedures, rules and regulations;
• Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
• Identify potential weaknesses on internal controls to safeguard the Organizations´s assets and propose corrective actions.
• Provide regular and ad hoc financial information to support informed financial decision making;
• Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
• Provide assistance responding to audit queries and follow up on audit recommendations;
• Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,
• Perform other related duties as required.
Education
- High School diploma with six years of relevant experience; or,
- Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.
- Certified Public Accountant is an advantage
- Knowledge of IPSAS is an advantage
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in Spanish are mandatory. English is desirable.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
- Only shortlisted candidates will be contacted.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
IOM does not charge a fee at any stage of its recruitment process.
This vacancy is only available for local citizens or foreigners with right of residence and right to work in the country.