Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under general guidance of the Senior Programme Coordinator DS/RRR (Durable Solutions/ Rehabilitation, Reconciliation, and Reintegration) and Programme Officer RRR, and the direct supervision of the Programme Officer (DS/RRR) Operations, the successful candidate will be responsible for providing programmatic, administrative and financial management support to various programs within the DS-RRR unit with particular focus on the following functions:
- Independently lead and coordinate the implementation of DS/RRR projects as assigned by supervisor. Monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field.
- Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
- Monitor budget expenditures by verifying availability of funds and maintaining a proper record of approved project budgets and their revisions.
- Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
- Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.
- Participate in meetings and conferences. Maintain effective liaison and coordination with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
- Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports. Ensure status reports are prepared and submitted in a timely manner.
- Identify and document good practices and lessons learned and contribute to the development of Standard Operations Procedures (SOP), policies and concept papers to support the development of new projects.
- Supervise and provide guidance and training to reporting staff.
- Perform such other relevant duties as maybe assigned.
Education
- Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.
- Completed High School degree from accredited academic institution with seven years relevant professional experience.
Experience
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
- Experience in donor reporting, narrative report writing, and preparation of funding proposals in accordance with institutional and donor requirements;
- Experience in drafting briefing materials and information products, and maintaining knowledge management and document control systems.
Skills
- Excellent coordination and information management skills.
- Ability to extract, interpret, analyse and format data and make decision rapidly to resolve operational problems.
- Capacity to work effectively in high-pressure, rapidly changing environments.
- Ability to meet deadlines and work under pressure.
- Personal commitment, efficiency, flexibility, drives for results.
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Ability to handle confidential matters.
Strong editing, and proofreading skills.
- Strong organizational and document management skills.
- Experience maintaining databases, trackers, and filing systems.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience using SharePoint or other document management platforms.
- Ability to compile and consolidate information from multiple sources.
- Experience supporting reporting and proposal development processes.
- Strong attention to detail and ability to meet deadlines.
- Ability to maintain accurate records and monitor information flows.
- Knowledge of standard administrative and programme support procedures.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
Fluency in English is required
Arabic and Kurdish are advantage Languages
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.