Responsibilities
- Support the Programme Manager IBG and the IBG Programme officer in the establishment of coordination mechanisms with relevant national counterparts and organization of coordination meetings;
Assist in coordinating capacity-building initiatives both on-site and abroad.Monitor the activity of implementing partners and verify they deliver planned assistance to the beneficiaries within the timeframe and according to work plans, including in relation to financial tracking, information management and reporting.Respond to complex information requests and inquiries related to the border management context in Syria.Draft clear and concise reports, briefings and power-point presentations for various meetings, workshops, conferences and engagements with donors related to IBG projects and programmes implemented in Syria.Plan, raise purchase requests and coordinate efficient procurement actions from end-to-end with the relevant internal and external parties both in Damascus, Syria and abroad.Assist in liaison work with the government officials, aiming to maintain close cooperation and working relationship in the implementation of IBG projectsOrganize events, meetings and training with beneficiaries, civil society organizations, NGOs, embassies and all other relevant stakeholders with the aim of promoting IBM activities and disseminate its results.Support the Programme Manager in coordinating any administrative and financial processes and tasks as required, including preparing purchase requests, payment requests and invitation letters.Establish a filing system, ensure the permanent update and accuracy of archives, coordinate closely with the Programme Manager and staff to ensure appropriate document processing and follow-up on pending documentation. Provide support to the Programme Manager and programme officer in ensuring that IOM standards for procurement, logistics and financial procedures are duly applied.Perform other duties as may be assigned.
Education