Context
Under general guidance of Chief of Mission ,under the overall supervision of the Head of Resources Management Officer (H-RMD) and Supply Chain Officer , the direct supervision of the Sr. Supply Chain Assistant (Logistics); and, in collaboration with relevant units at Erbil Office, the Supply Chain Assistant – Facilities Maintenance & Admin will be responsible and accountable for managing the Facilities Maintenance and Admin functions in Erbil Sub Office.
- Facilities Maintenance
Adhere to IOM administrative procedures and standards as well as highest degree of personal and professional ethics for facilities maintenance.
Respond to maintenance requests in timely manner and submit payments for services rendered to Finance for process on time.
Verify that all Facilities maintenance activities are approved by the relevant Project Manager in accordance to the approval authorization matrix and donor’s requirements.
- Maintain records of all Facilities Maintenance transactions, ensuring that an efficient filing system for records are kept as per IOM procedures.
Observe the schedule and coordinate maintenance of generator, lift and security xray machine.
- Support the Snr Supply chain Asst (Logistics) with ensuring that contracts of service providers are up todate.
- Coordinate with Procurement and Finance to ensure efficient and timely maintenance is carried out.
- Prepare monthly progress report for all Facilities Maintenance activities.
Management of Office Stationary & Consumables
Replenish office stationary timely.
- Maintain up to date records of movement of office stationary, making sure that receipts, requests and dispatches are properly files for future reference
- Prepare monthly report for all stationary management activities.
- Ensure that stationary store rooms are properly packed and items are easily accessible and can be counted easily.
- Tracki Sim Cards – purchasing, receiving, issuing out and receiving returned cards.
Monitor and maintain adequate airtime credit availability for staff and track and facilitate the timely execution of automatic top up of Staff phone credit.
Monitor the work of Service providers for office cleaning, garbage removal, maintenance of generators lift and security xray machine.
Monitor office cleanliness and ensure that kitchen and toiletry supplies are available for use by staff.
- Perform other duties as may be assigned.
Education