Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the overall guidance of the Deputy Chief of Mission and overall supervision of the Head of the Social Cohesion and Resilience Pillar, the Project Associate will support the implementation of IOM activities under the Roma Assistance Programme, funded by the European Union and implemented in cooperation with the UNDP, UNFPA and UNICEF, with a particular focus on strengthening institutional capacities and coordination mechanisms related to readmission and sustainable reintegration of Roma and other vulnerable populations. The position will require regular coordination with government authorities and relevant institutions at different levels of governance, as well as the organization and follow-up of meetings, trainings, workshops and other project activities. The Project Associate will also support the preparation of project documentation, reports, briefing materials and correspondence, and will be expected to communicate effectively and professionally with government counterparts, project partners and other stakeholders.
- Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
- Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
- Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
Provides guidance/training to new/junior staff.
- Perform other related duties as assigned.
Education
- High school diploma with five years of relevant experience; or,
- Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
Experience
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in the organization of events and confernces;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
- Proven ability to prepare written reports, briefing notes and correspondence in an accurate, concise and timely manner.
- Knowledge of the social, political, and economic situation in Bosnia and Herzegovina, with specific focus on readmission processes within migration management realm.
- Strong coordination and organizational skills, including experience supporting meetings, trainings, workshops and follow-up activities with multiple stakeholders.
- Good analytical skills, including the ability to collect, compile and present information related to project implementation and migration/readmission processes.
- Good understanding of project cycle management, including activity planning, monitoring, reporting and administrative follow-up.
- Ability to manage multiple tasks, meet deadlines and maintain attention to detail in a fast-paced working environment.
- Understanding of institutional coordination mechanisms related to readmission, reintegration and social inclusion in Bosnia and Herzegovina.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English and Bosnian/Croatian/Serbian is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.