Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
Organizational Context and Scope
Under the overall supervision of the WB Program Coordinator , the direct supervision of the Data and Analyst Associate and in close coordination with relevant units and team, the incumbent will be responsible to support project activities.
- Retrieve, compile, summarise, and present information/data on specific project topics.
- Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
- Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
- Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
- Organise meetings, workshops and training sessions.
- Respond to general information requests and inquiries. Set up and maintain files/records.
- Perform such other relevant duties as maybe assigned.
Education
Bachelor’s degree in Administration, Business Management or a related field from an accredited academic institution with two years of relevant professional experience; or,
Experience
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
Excellent planning and organizational skills
Able to prioritize work, multi-task and meet deadlines
Knowledge of financial, procurement and general administrative procedure
Knowledge of PRIMA, SAP and Oracle is a strong advantage
Strong computer literacy and proficiency in Microsoft Windows and MS Office applications, specially Excel
Strong interpersonal skills and flexibility, responsibility, team work.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English and one of the local languagse spoken (Bosnian/Croatian/Serbian) is required.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
No late applications will be accepted. Only shortlisted candidates will be contacted.